The QCC Core Financial module includes:

• Setting up the general ledger and maintaining financial accounts
• Setting up and managing budgets throughout the fiscal year
• Creating journal entries, cash transfers and cash deposits
• Setting up and collecting cash receipt for current year receivables and receivables that cross fiscal years
• Launching financial reports and batch update processing

The QCC Budget Development module includes:

• Opening a new fiscal year on the district system
• Creating and maintaining of budget models
• Entering budget model account updates and revisions
• Transferring budget data from the financial system into budget models
• Importing budget development data from outside sources (such as an EXCEL spreadsheet)
• Reporting comparative budget information over single or multiple years from budget development models, the financial budget, and actual data in one report

The QCC Accounts Payable module includes:

• Creating and maintaining accounts payable batches
• Entering purchase order payments, direct pay vouchers, travel claims, credit memos, revolving cash payments and liability payments through batch processing
• Releasing accounts payable batches for warrant processing
• Updating cross-fiscal year payables (prior year expenses/liabilities)

The QCC Invoice & Billing Management module includes:

• Setting up and maintaining customer and accounts receivable master files
• Creating accounts receivable invoices
• Receiving payments for accounts receivable invoices
• Running accounts receivable reports which include statements, aging reports, receipt reports, and customer lists

Human Resources Services

The HR features built into QCC allow district office staff to effectively manage and draw together information about their employees in an efficient manner.  HR staff can utilize premade and ad-hoc​​ reports to view data to aid in their daily work.  Fiscal and Budget office staff can use HR system information to generate salary and benefit projection reports allowing them to make forward thinking decisions based on employee data.

Functions include:

• Position Control
  
• Absence Tracking
  
• Personnel Downloader
  
• HR Reports
  

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Payroll

Technology Services processes payroll for school districts and community colleges in Santa Clara and San Benito counties bringing economies of scale to this centralized function.  Employees may access their payroll records online by using Employee Self Service - ESS

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Purchasing

The QCC (QSS Control Center) Purchasing Module provides the ability to enter requisitions, purchase orders and reports to maintain the purchasing process within the QSS (Quintessential School Systems) database. There are two levels of Purchasing management supported within QCC.

Remote Requisitions (Basic online one-level requisition approval process)

• Requisitions are created by a remote entry user
• Requisitions are reviewed online by a remote administrator and signed off to the Purchasing Department
• Requisitions are reviewed by the Purchasing Department, assigned a PO Number and printed

​​Requisition Routing (aka PO Hierarchy) – (Multi-level online requisition approval process)

• Requisitions are entered by a remote entry user
• Requisitions are sent through an electronic approval process (Requisition Routing)
  
• Requisitions are assigned a PO number by the Purchasing Department and printed​