6.0 Finance/Administration
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6.1 Finance/Administration Chief
Responsibilities:
The Finance/Administration Chief is responsible for financial tracking, procurement, and cost analysis related to the disaster or emergency. The Chief oversees the activities of the following emergency teams:
Start Up Actions:
- Check in with Emergency Operating Center (EOC) Director for situation briefing.
- Locate and set up work space.
Operational Duties:
- Maintain financial records.
- Brief emergency teams on the situation and supervise their activities.
- Track and record staff hours.
Closing Down:
- At the EOC Director's direction, deactivate the section and close out all logs.
- Verify that closing tasks of all Finance/Administration positions have been accomplished.
- Secure all documents and records.
- Turn in your hours to the Timekeeping Team.
6.2 Timekeeping Team
Responsibilities:
This emergency team is responsible for maintaining accurate and complete records of staff hours devoted to disaster preparation and response.
Start up Actions:
- Check in with the Finance/Administration Chief for situation briefing.
- Locate and set up work space.
Operational Duties:
- Meet with Finance/Administration Chief to determine process for tracking regular and overtime staff.
- Ensure that accurate time logs are kept on all staff members, indicating the hours they worked on disaster preparation and response.
- If personnel not normally assigned to the site are working, be sure that records of their hours are kept.
- Coordinate record-keeping efforts with the Staffing Deployment Team.
Closing Down:
- Enter data into the timekeeping logs as emergency teams are deactivated and team members sign out.
- Collect any other records and information which relate to personnel timekeeping.
- Close out and secure all logs and records.
6.3 Purchasing Team
Responsibilities:
This emergency team is responsible for maintaining accurate and complete records of purchases. Most purchases will be made before an emergency occurs, however, in emergency situations, it may be necessary for the SCCOE to acquire certain items quickly.
Start Up - Actions:
- Check in with Finance/Administration Chief for situation briefing.
- Locate and set up work space.
- Collect records and information which relate to purchasing.
Operational Duties:
- Meet with Finance/Administration Chief to determine process for tracking purchases.
- Make any purchases which have been approved by the Emergency Operating Center (EOC).
Closing Down:
- Close out and secure all purchasing records.
- Sign out with the Timekeeping Team.
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