Filling out the Application​

1. What is the ArtsEdConnect grant?
   The ArtsEdConnect program provides grants to teachers for arts education projects who teach in Santa Clara County public schools or charter schools. It supports activities like performances, exhibits, field trips, artist visits, and classroom materials.
   
   
2. Who is eligible to apply?
   Any public-school teacher in Santa Clara County who has approval from their principal and district can apply. This includes charter schools and public schools.
   
   
3. Can a group of teachers with their own classrooms in school organize an art project together?
   To save effort, teachers can apply together and indicate such plans within the grant application. In this case, one teacher will serve as the lead teacher in the application.​
   
   
4. Can awarded grant funds be used to buy computer hardware, software or licenses?
   No, the grant is primarily for art supplies, musical instruments or other supplies related to any visual and performing arts activities as outlined in the California Arts Standards. Any materials or supplies purchased with grant funds need to be related to the grant arts activity.
   
   Grant funds may not be used to buy computer hardware or software. If you are unsure or have any questions, please email artsedconnectgrant@sccoe.org.​
   
5. Can awarded grant funds be used for bus transportation for a planned field trip?
   Yes.
   
6. ​Can you help with identifying an art program or activity?
   Yes, please email us at artsedconnect@sccoe.org and we can assist you.
   
   Please also visit the SVCreates/ArtsEdConnect website (on the right-hand panel) for a list of local arts organizations that provide in class programming, field trips, matinee performances, and other arts related activities for your students. For mobile users, please scroll to the bottom of the page to view the list.
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7. Can daycare providers apply for a grant?
   No, Public and private daycare are not eligible for this grant.
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8. What is the start date of the grant and when would the project need to begin to be eligible for funding?
   The grant's start date begins after the grant award notifications are received by each teacher grantee. A teacher has up to five (5) days to accept the award. An eligible project begins with:

During the Grant Period​

​Final Report

1. What do you do with the pictures or other media we submit for the report?
   Pictures and media may be used in marketing materials and shared with grant funders. Pictures with identifiable information will be removed from our repository. Moving forward, only images without personally identifiable information (PII), e.g., student faces, names, and other identifying features, will be collected and stored in our repository.
2. What if all or part of the funds are unused?
   While we enthusiastically encourage grantees to fully expend their grant funds, any unused funds must be returned to SCCOE as a check, following the Unspent Funds procedure.
3. Can I get an extension if I have not spent all my funds or if I could not execute the project as outlined?​
   All grant funds must either be completely spent by the April 30 deadline.  Unused funds must be returned along with a completion of the final report by the May deadline. New: Please upload a digital copy of the Unspent Funds Form with the Final Report. All funded projects, regardless of level of completion (completed or incompleted), require the completion of the final report by the May deadline.
4. I did not complete the project and need to return the funds. Do I need to complete the Final Report?  
   Yes, once funds have been disbursed, a final report indicating the details of any difficulties and an expense report with the indicated unspent funds must be done to complete the grant process.
   
5. My district accounting department is filling out the expense report. Do I need to turn in a final report? 
   Yes, a final report from the teacher grantee must still be completed to complete the grant process.
   
6. I need help with completing the final report. Is there someone with whom I can speak?
   Yes, please contact Sofia Fojas at sfojas@sccoe.org and copy artsedconnectgrant@sccoe.org or call (408) 453-6535. She will assist you and answer any questions you may have.​ Be sure to include the grant ID number, Art-xx-xx-xxxx, on all correspondences.​