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The Santa Clara County Office of Education (SCCOE) is committed to serving, inspiring, and promoting student and public school success.
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Core Data access is a service providing districts with data from the Personnel/Payroll table in the QCC database. This service includes a daily snapshot of a district’s data entered into QCC. The data can be downloaded via secure FTP. The information below includes an overview, security form and data dictionary. Please contact the TSB Help Desk for more information.
HR Core Data for Districts provides sensitive HR data to districts to use to update other systems within their districts which require Human Resource demographic data. This allows the district to use QSS as the system of record and avoid dual data entry. Examples of systems that might be updated with this information include substitute management systems, time and attendance systems, and student information systems. This data is used at the Districts discretion.
Data is provided nightly in a batch process. District data remains separate at all times. TSB provides a secure FTP server for each district as the delivery point. Data is extracted from QSS during the nightly maintenance cycle into a semicolon delimited file unique to each district. These files are moved to the separate sFTP servers for each district, ready for district use.
Two files will be uploaded to the sFTP server: perpay and perpay.txt. These files are tab-delimited. For a detailed explanation of the files, please refer to the Core Data Dictionary below. The data is available for Districts to retrieve via scripting or manually. The District is responsible for any use of the data beyond this delivery point.
Access to this data is controlled by the District Authorized Signer. Each district constructs their internal security process around this data which terminates by the authorized signer communicating direction to TSB via the
Core Data Access Enrollment Form. Please send the completed form to Help Desk at
TSB_HelpDesk@sccoe.org or create a new service request with the completed form attached. Districts receive a single set of credentials for access to the sFTP. The authorized signer indicates the personnel these credentials can be provided to. Please see the associated form for details.
Data elements are included based on district request and availability. TSB will re‐evaluate the data elements included on an annual basis and will collaborate with participating districts to update file specifications. Current data dictionary and associated guides can be found below.