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The Santa Clara County Office of Education (SCCOE) is committed to serving, inspiring, and promoting student and public school success.
Strategic campaigns to raise awareness of the overall benefits of education
Improving access to inclusive, equitable, high quality education.
Meeting the emerging needs of the community by providing leadership and support for children, schools, and the greater community.
A premier service organization.
Fostering respectful, supportive, and inclusive work environments within and across branches, departments, clusters, and sites.
The California Public Records Act (CPRA) was passed by the California Legislature in 1968 for government agencies and requires that government records be disclosed to the public, upon request, unless there are privacy and/or public safety exemptions which would prevent doing so. Please see the California Attorney General’s Office
Summary of the California Public Records Act (pdf) for additional information.
Government Code §6252 (e) defines a public record as “any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics."
The Santa Clara County Office of Education (SCCOE) respects the public’s right to access records created and maintained by SCCOE in the course of normal business. In order to invoke a CPRA, the request for records must be both specific and focused. SCCOE requests that you narrow your request to that which reasonably identifies the desired records in order for staff to more efficiently search for and promptly provide responsive documents.
Requests may be made electronically by submitting a letter (see sample below) to
A focused request must include the following to ensure that the SCCOE staff has enough information to research as possible to process your request:
Please make every effort to research the records you are requesting, prior to submitting your request. There is a vast amount of information, resources, and records available on the
SCCOE website and the
California Department of Education website, by utilizing the search tool, or browsing the topics related to your request.
The SCCOE will review your request promptly upon receipt, and will, within 10 calendar days from the date the request was received, notify you of one or more of the following:
As a courtesy, you may receive a receipt of acknowledgement, however this is not a requirement by law.
Under unusual circumstances, we may extend this time to respond to your request by an additional fourteen days. The SCCOE will notify you when it extends the response time and inform you of the reasons for the extension.
The SCCOE may deny your request if it determines the records you are seeking are privileged, confidential or otherwise exempt from mandatory disclosure under the PRA, or if the requested records are not found. The SCCOE will notify you if it makes this determination.
Santa Clara County Office of Education ATTN: Director of Public Affairs 1290 Ridder Park Dr. San Jose, CA 95131
[VIA REGULAR MAIL] or [VIA EMAIL: PRA@sccoe.org]
Re: Public Records Act Request
Pursuant to the California Public Records Act (PRA), Government Code section 6250 et seq., I hereby request [access to] and/or [copies of] the following documents, which I have reason to believe may be filed with, retained by, or prepared by the Santa Clara County Office of Education (SCCOE):
[Insert reasonable description of an identifiable record or records as required by Government Code section 6253, subdivision (b).]
Please respond within 10 calendar days from the date the SCCOE receives this request as to whether this request specifies identifiable records that are not exempted from mandatory disclosure under the PRA, or that are privileged or otherwise confidential, and therefore are subject to disclosure. I understand this time may be extended up to 14 days in unusual circumstances, as provided by Government Code section 6253, subdivision (c), and that I will be notified of such an extension and the reasons for the extension.
I am aware if the requested records are too voluminous, the SCCOE may provide me access to the records to review and photocopy with my own equipment and at my own expense.
[Your contact information]