Contractors with Contact or Access to Students

New Contractors
Continuing Contractors

This section is for NEW CONTRACTORS whose work involves contact with or access to students.

These items must be completed and submitted prior to beginning services.

Contact Human Resources at HRprogramsupport@sccoe.org for further information regarding contract compliance and contract personnel clearance.

For New Contract Personnel Only

Complete and submit this packet of information to your company/agency and include all the following TOGETHER at the same time (items 1a, 1b, and 1c). Note: your employer must sign the first page).
1. Provide proof of TB clearance by either a TB Risk Assessment, TB test or exam (from within the past 60 days) or a chest x-ray (no more than four years old). See here for the TB User Guide
2. Provide a copy of your current License/Credential/Permit (if required by your position)
3. Provide a clear, color photo of yourself (from the waist up) for your school ID Badge
4. Complete the Mandated Reporter Training for K-Post Secondary Sites Only (once we receive the above items, you will get an email containing an unique link to the course, please do not send us your certificate)
5. Read our Compliance Handbook and Technology Agreement (nothing to send)

Additional Forms: Only for Head Start, State Preschool or Educare and SPED Inclusion Preschool licensed day care facilities), in addition, complete items 2, 3, and 4:

Complete the Training for Early Learning Sites Only (This is in addition to the Mandated Reporter Training above)
Submit a Health Screening Report
Submit your Immunizations record for pertussis (whooping cough), measles and the annual flu vaccination (proof of a flu shot is required between August 1 and December 1s) or complete this Immunization Verification/Waiver Form (must be signed by a health care provider).

After you have submitted your complete contractor’s packet to your company/agency's hiring department, they will forward it for you to the appropriate staff at Santa Clara County Office of Education (SCCOE). You will then be contacted to schedule a Live Scan background check fingerprint appointment at our main facility at 1290 Ridder Park Drive, San Jose 95131 in the Human Resources department on the second floor. Badges are issued once all requirements above have been met.

We fingerprint Tuesday through Friday from 10:00am to 4:00pm. Appointments are every 15 minutes. The cost is $74 payable at the time of service (unless your company/agency has an established billing account with SCCOE).

If you are one of our contract companies and wish to create a billing account for Live Scan, please contact HRprogramsupport@sccoe.org or 408-453-4362. Leave your name and phone number with the name of the company requesting to set up the account and someone will contact you to obtain the required information.

This section is for CONTINUING CONTRACTORS who have been fully processed/cleared and are continuing with us for the extended school (summer) and/or the new school year.

Note, if you were processed with one company/agency and have changed who you are working for, you are considered a new contractor and will need an authorization form from your new employer. If you have had a lapse in working with SCCOE students, you are considered a new contractor. Please use the New Contractor section to complete those requirements.

Each new school year, all contractors are required to update their information, complete the annual requirement of Mandated Reporter Training(s) and receive a new school year ID badge. Badges are issued once all requirements below have been met.

For Continuing Contract Personnel Only

Update and submit, to your company/agency, the following ALL TOGETHER at the same time (items 1a, 1b, and if needed 1c and items 2 and 3)

Update your Information Sheet
Complete the annual, required new school year Mandated Reporter Training for K-Post Secondary Sites (once we get your updated information, you will be sent an email containing an unique link to the course, please do not send your certificate to us)
You may be required to renew your TB clearance (if older than four years from your original start) and/or your license/permit/credential (if expired). We will notify you.
Read our Employee Compliance Handbook and Technology Agreement (nothing to send)

Additional Forms: only for those in Head Start, State Preschool, Educare or Special Education Inclusion Preschool licensed day care facilities (complete items 2 and 3):

Annual Training for Early Learning Sites Only (attach your certificate to your updated information). This is in addition to the Mandated Reporter Training above, #1b.
Provide proof of your vaccination or sign and date waiver Annual Influenza Vaccination/Waiver Form (Required between August 1 and December 1 each year).

Human Resources

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Contractors with Contact or Access to Students

For New Contract Personnel Only

For Continuing Contract Personnel Only

Contractors with Contact or Access to Students
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