Modernizing Our HR, Finance, and Payroll Systems
SCCOE and its partner districts are embarking on a multi-year journey to bring our Finance, HR, and Payroll into a single, modern, unified system.
After years of research, stakeholder engagement, and strategic alignment, the Santa Clara County Office of Education — together with
33 Santa Clara County school districts and the
San Benito County Office of Education and its 12 districts — is preparing to formally solicit proposals from ERP vendors. This page provides an overview of where we are and what comes next.
A new ERP system will bring these functions into a single, integrated platform — reducing administrative burden, improving data accuracy, and building long-term operational resilience for every district we serve.
| Santa Clara County School Districts | San Benito School Districts |
|---|
- Alum Rock Union Elementary
- Berryessa Union
- Cambrian
- Campbell Union
- Campbell Union High School District
- Cupertino Union
- East Side Union High School District
- Evergreen
- Franklin McKinley
- Fremont Union High School District
- Gilroy Unified
- Lakeside Joint
- Loma Prieta Joint Union Elementary
- Los Altos School District
- Los Gatos Saratoga
- Los Gatos Union
- Luther Burbank
- Metropolitan
- Milpitas Unified
- Moreland
- Morgan Hill
- Mount Pleasant
- Mountain View Whisman
- Mountain View–Los Altos
- Orchard
- Palo Alto Unified
- San Jose Unified
- Santa Clara Unified
- Saratoga Union
- SCCOE
- Sunnyvale
- Union
| - Aromas San Juan Unified
- Bitterwater-Tully Union
- Cienega Union
- Hollister Elementary
- Jefferson Elementary
- North County Joint Union
- Panoche Elementary
- Polytechnic Academy
- San Benito High School District
- Southside Elementary
- Tres Pinos Elementary
|
| ERP RFP Event Timeline |
|---|
RFP Issuance | March 27, 2026 |
Publication Dates | March 27, 2026
April 3, 2026 |
Due Date for All Written Questions and Inquiries | April 17, 2026 |
SCCOE sends out addenda -and posts responses for vendor
clarification requests on the SCCOE website | May 1, 2026 |
Sealed RFP Due to the SCCOE | May 15, 2026 |
RFP Evaluation (Internal) | May 18, 2026 – June 12, 2026 |
Live Software Demonstrations | June 15, 2026 – June 26, 2026 |
Finalize Proposal Evaluations | June 29, 2026 – July 24, 2026 |
Award Notification (Purchasing) | August 2026 |
Fully Executed Contract | August 2026 |
Last updated: April 29, 2026.
