Santa Clara County Office of Education

Job Description

SUPERVISOR, REGIONAL OCCUPATIONAL PROGRAM (ROP)
SUPPORT SERVICES

SUMMARY: Supervises services of the Regional Occupational Program (ROP); provides administrative support in the overall monitoring, supervision and coordination of administrative functions; and performs all other related duties.

ACTIVITIES:

45% PROGRAM COORDINATION AND LIAISON

Supervises and monitors program intake procedures, program performance, and authorizations for services. Assists with the development of job placement sties. Maintains client records and statistics. Provides client career counseling. Coordinates, monitors and facilitates the transfer of information between the ROP office, other work experience transition programs, instructors, staff, district specialists, affected agencies, Office and the community; plans, prepares and coordinates agendas, reports, special events, inservice functions, aptitude testing, school year calendars, and use of Office facilities; plans, researches, writes and designs layout of promotional program materials; researches and prepares grant applications; and participates on related panels.

30% SUPERVISION

Recommends selection of, trains, assigns work to, monitors, and evaluates support staff; and conducts clerical staff inservice training programs.

15% BUDGET

Analyzes current budgets and makes recommendations for revisions and for future budgets; supervises budget monitoring, reconciliation, revision and computer updating; prepares monthly invoices; authorizes routine expenditures; supervises program purchasing, inventory and purchase order revisions; assists with analyzing operational costs of instructional programs and transportation services; and monitors contracts, billing, and year-end closing procedures and deadlines.

5% STUDENT ATTENDANCE ACCOUNTING

Supervises and monitors student attendance accounting procedures; assists district liaison staff with student attendance reporting and scheduling; updates Director on student attendance and problems affecting Average Daily Attendance (ADA) revenues; monitors and supervises the preparation, distribution and filing of student certificates; and supervises computer input regarding actual and projected ADA for fiscal year.

5% RELATED ACTIVITIES

Oversees research activities for student follow-up; performs job market analyses; and performs all other related duties.

DECISION-MAKING AND PROBLEM-SOLVING: Resolves problems relating to administrative and support operations and special circumstances; determines job placement sites; coordinates and determines publication of promotional materials; determines reporting deadlines in cooperation with districts; resolves invoicing discrepancies between program and contracting districts; and explores and recommends opportunities for increasing student enrollment. Participates in developing and implementing short-term plans in own program/department; requires some exercise of judgment and discretion in interpreting and adapting guidelines to specific problems; situations are somewhat varied and moderately complex; and makes work/functional unit decisions that frequently have major impact on program/department.

REQUIRED MINIMUM SKILLS AND ABILITIES:

REQUIRED MINIMUM TRAINING, EDUCATION AND LICENSING: Bachelor's degree from an accredited college or university with major course work in accounting , personnel management, or a related field; and a valid California driver's license.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Three years of job-related experience with demonstrated competence.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts are somewhat unstructured, and are frequently with high-level individuals inside and outside the unit, such as staff of a variety of Office departments, school districts, and agencies; and contacts are to gather data for decision-making and problem-solving.

SUPERVISION: Directly supervises highly skilled and other support staff.

Revised: July 25, 1988, July 22, 1998

Personnel Commission Approval:
Approved by Board of Education: December 7, 1988