Personnel Commission
CLASS TITLE: Education Program Coordinator, Vocational Services
DESCRIPTION OF BASIC FUNCTION AND RESPONSIBILITIES
To coordinate, plan, and organize the activities and operations related to the Career/Vocational Education program and to serve as a liaison to schools, counselors, administrators, local agencies, community representatives, and parents regarding program policies, procedures, activities, operations, and requirements. Employees in this classification limited supervision within a broad framework of policies and procedures. Employees in this job class lead the work of and participate in the evaluation of other program employees. This job class exercises responsibility for providing routine administrative and technical support services related to the day-to-day operations of assigned program and provides direction to assigned staff in meeting established program goals and objectives. This class exercises initiative and independent judgement in administrative decisions and policy making.
TYPICAL DUTIES
Coordinates the day-to-day office operations; coordinates work of and facilitates communication among program staff
Processes administrative details not requiring immediate attention of the Program Manager
Assists in planning, organizing, coordinating, and supervising the activities and operations of a grant-funded work training program
Oversees and monitors transition process for special education students, from school age to adult
Monitors and records contract/budget expenditures, evaluates existing budgets, and makes recommendations for revisions and future budgets
Prepares a variety of comprehensive county/state/federal reports related to program enrollment, attendance, participants, and programs
Attends vocational education conferences and workshops, teacher in-services, teacher meetings, and Advisory Committee meetings
Prepares a variety memorandums and correspondence related to assigned activities and functions
Compiles resources and maintains files related to work training
Plans, facilitates, and oversees special program events, such as fairs, shows, parent nights, and job shadowing/mentoring days
Oversees and participates in the establishment of work training sites
Promotes training programs to employers, develops individual training and employment plans using acquired data, career assessment, results, client interest, and goals
Contacts and conducts grant-funded work training to business owners and employers to develop employment opportunities for program participants
Assists employers in developing and reviewing job standards to identify jobs that can be occupied effectively by program participants
Responds to a variety of inquiries relating to work permits, labor laws, and grant-funded program
Effectively uses word processing, database, and spreadsheet software application programs in the course of assigned duties
Operates standard office equipment including a personal computer, typewriter, copier, fax machine, printer, and other peripheral
Confers with and serves as a resource to students, parents, secondary and post-secondary teachers, guidance counselors, employers, and parents
Oversees the publication of brochures, pamphlets, and forms for prospective clients, agencies, and employers
Performs related duties as assigned.
EMPLOYMENT STANDARDS
Possession of:
A valid California driver's license with a driving record that meets the insurance requirements of the County Office of Education
Knowledge of:
Effective office principles, procedures, and practices including indexing, filing systems and maintenance, telephone techniques
Proper report writing, document construction and editorial enhancement techniques
Applicable state and federal law, policies, procedures, regulations, rules, and statutes
Work experience, school-to-career, and job training programs and counseling techniques
At-risk behaviors, skill sets, disabilities, and needs of special populations
Economics, local labor market and job market conditions and trends
Personal computer operations, peripheral devices, and software programs used for word processing, spreadsheets, web-enabled databases, web technology, and graphics
Financial record-keeping and budget principles, procedures, and management techniques for grant-funded programs
Proper English usage, spelling, grammar, vocabulary, and punctuation
Ability to:
Effectively analyze job opportunities in business community that would be compatible with specific vocational skills of special needs students
Effectively facilitate the transitions of students into adult working environments, reinforcing positive work ethics
Effectively interact with diverse cultural special education student communities as well as large groups and be sensitive to the needs of disabled students
Read, comprehend, and interpret applicable state and federal laws, rules, regulations, statutes, and ordinances, including the American with Disabilities Act (ADA) as needed with employment issues
Understand and carry out both oral and written instructions in an independent manner
Coordinate, plan, develop, and organize the day-to-day administrative services and office operations in Career Development/Vocational Education
Plan and coordinate events of variable size, facilitating communication between parents, professionals, educators, and colleagues
Effectively communicate in both oral and written forms
Effectively facilitate and conduct meetings and in-service training sessions
Prepare, monitor, and evaluate program budgets and expenditures according to grant-funding guidelines
Quickly identify problem areas and situations, effectively analyze problem causes, and take appropriate action to resolve problems identified
Prepare, edit, and distribute correspondence, written reports, promotional materials, and publications with clarity and precision
Effectively use word processing, database, and presentation software application programs
Operate a variety of standard office equipment including, but not limited to, a laptop/personal computer, fax machine, calculator, copier, and other peripheral equipment
Establish and maintain a cooperative relationship with those contacted in the course of assigned duties.
EDUCATION AND EXPERIENCE
Generally, any combination of education or experience that could provide the required knowledge and abilities is considered as qualifying. A typical method of demonstrating these qualifications would be:
Bachelor's degree with a major coursework in public administration, education, management or a related field; and
At least three years of progressive experience in coordinating, planning, and organizing the administrative and operations of an educational program preferably in school to career, occupational training, and work experience programs.
BARGAINING UNIT: Office, Technical, and Business Services (OTBS) Unit
WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk and at various school or program sites. Incumbents are subject to contact with or constant interruptions by staff, parents, or external agencies, demanding compliance issues or legal timelines.
PHYSICAL DEMANDS: Incumbents regularly sit for long periods of time, walk short distances on a regular basis, use hands and fingers to operate desktop computer keyboard or other office equipment, reach with hands and arms, stoop, kneel, or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voice over telephone and in person; and move and transport materials weighing up to 20 pounds.
Personnel Commission Approval: 09/07/84 Revision: 01/2002 (Pending)