SANTA CLARA COUNTY OFFICE OF EDUCATION

Personnel Commission

 

CLASS SERIES TITLE: Payroll Services Specialist I/II

DESCRIPTION OF BASIC FUNCTION AND RESPONSIBILITIES

To perform highly responsible, complex, and technical accounting functions in the preparation, processing, distribution, maintenance and verification of payroll, employee attendance, seniority and related records and reports for certificated and classified employees of the Santa Clara County Office of Education.

ALTERNATE CLASS SERIES SPECIFICATIONS

The Payroll Services Specialist I and the Payroll Services Specialist II serve as an alternate class series. Persons may be initially employed in either level depending on their qualifications. Persons employed in the entry-level classification may reasonably expect to be reassigned to the journey level classification upon the recommendation of the appointing authority. It is expected that a person employed as a Payroll Services Specialist I will be prepared for reassignment to Payroll Services Specialist II within a two-year period.

DISTINGUISHING CHARACTERISTICS

This class series is responsible for the recommendations for policy and procedural changes in relationship to the proper and accurate reporting of payroll and related information. This class series requires an advanced degree of accuracy, attention to detail, organization skills, initiative, confidentiality independent judgment and the ability to focus on multiple tasks within stringent timelines.

The Payroll Services Specialist I is the entry level of the alternate class series. Persons appointed to this classification receive training to understand the laws, regulations, codes and bargaining unit agreements as they pertain to payroll, wages, seniority and retirement. Persons receive general supervision and are initially assigned limited responsibilities which are expanded in size and complexity as their job knowledge increases.

The Payroll Services Specialist II is the journey level of the alternate class series. Persons appointed to this classification demonstrate job knowledge assuring for the proper and accurate reporting and payroll related information. Incumbents perform a wide range of complex technical payroll functions including employee attendance, seniority, and retirement reporting under limited supervision.

ESSENTIAL/TYPICAL DUTIES The following duties are examples of assignments performed by incumbents in this classification. It is not a totally comprehensive list of duties, nor is it restrictive regarding job assignments.

EMPLOYMENT STANDARDS

Knowledge of:

Ability to:

EDUCATION, TRAINING AND EXPERIENCE

Payroll Services Specialist I: A combination of education, training and experience which clearly demonstrates possession of knowledge, skill and abilities detailed above. A typical qualifying background would include one year fiscal/statistical record keeping experience related to payroll, auditing or retirement reporting. Experience must include maintaining computerized records. College-level course work in accounting, public administration, or a related field is highly desirable.

Payroll Services Specialist II: A combination of education, training and experience which clearly demonstrates possession of knowledge, skill and abilities detailed above. A typical qualifying background would include three years payroll public accounting experience related to schools payroll, auditing or retirement reporting. Experience must include maintaining computerized records, and interpreting and applying complex laws, rules and regulations. Experience providing technical leadership is desirable. College-level course work in accounting, public administration or a related field may be considered as partial fulfillment of the work experience requirement.

BARGAINING UNIT: Office, Technical and Business Services (OTBS) Unit

WORKING CONDITIONS: Generally, duties are primarily performed in an office environment while sitting at a desk. Incumbents are subject to contact with or constant interruptions by management and employees.

PHYSICAL DEMANDS: Hearing and speaking to exchange information in person and on the telephone; seeing to read, prepare and proofread documents; sitting for extended periods of time and walking short distances; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; and lifting light objects.

 

 

 

Personnel Commission Approval:
Revised 1/09/97; 03/23/00; 06/21/01; 06/11/09