CLASS TITLE: School Fiscal Technician
DESCRIPTION OF BASIC FUNCTION AND RESPONSIBILITIES
To perform routine fiscal record-keeping and/or auditing duties within prescribed guidelines for a designated school office; to provide administrative secretarial/clerical support to a school site administrator and to the operations of the school office. This job class requires the use of initiative, organizational skills, problem-solving skills, and independent judgment in the process of routine administrative details. Employees in the job class receive general supervision within a framework of standard policies and procedures.
ESSENTIAL/TYPICAL DUTIES: The following duties are examples of assignments performed by incumbents in this classification. It is not a totally comprehensive list of duties, nor is it restrictive regarding job assignments.
Performs routine fiscal record-keeping and/or auditing duties within prescribed guidelines; monitors, records and maintains budget, account balances and expenditures; submits budget revisions and corrections
Establishes open accounts, prepares purchase requisitions; processes accounts receivable and accounts payable; prepares and submits invoices; resolves invoice discrepancies; and works with vendors as necessary
Receives and reviews financial reports and informs the site administrator of budget status, accounting procedures, and other matters affecting the student/instructional programís financial solvency
Examines, audits, reconciles, and/or verifies warrants, requisitions, invoices, deposits, and/or other accounting documents or records
Provides administrative secretarial/clerical support to a school site administrator and supports the operations of the school office
Receives, processes, facilitates, and disseminates student/instructional program information between the school office, school districts, public, and community agencies, parents, staff, and students; maintains the confidentiality of sensitive information and ensures timely responses as necessary
Inputs, edits and maintains data for specified data base or information system
Compiles, proofs, assembles and organizes a variety of records, files, documents, and data/information
Responds to inquiries both on the telephone and in-person; distributes incoming mail
Receives and responds to requests relating to student files including, but not limited to, enrollment intake, student withdrawal and attendance
Prepares student registration, and withdrawal packets; maintains and updates student waiting/contact lists and/or bus transportation routes
Operates a desktop computer, typewriter, duplicating and fax machines, and other peripheral and standard office equipment in the course of assigned functions
Types, develops, and prepares a variety of correspondence, reports, memorandums, forms, evaluations, newsletters, requisitions, and purchase orders
Orders supplies and equipment and maintains related inventory
Performs related duties as required.
TRAINING AND EXPERIENCE
Generally, the required knowledge and abilities would be acquired through at least one year of experience performing fiscal support and/or accounting record-keeping duties preferably for a school district, public agency or non-profit employer.
BARGAINING UNIT: Office, Technical, and Business Services (OTBS) Unit
WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk operating a computer terminal. Incumbents are subject to extensive public contact with school districts, external agencies, parents, and other individuals seeking.
PHYSICAL DEMANDS: Use hands and fingers to operate desktop computer keyboard or other office equipment, reach with hands and arms, stoop, kneel, or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voice over telephone and in person.
Approved by Personnel Commission: September 13, 2007