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SANTA CLARA COUNTY BOARD OF EDUCATION

1290 Ridder Park Drive

San Jose, California 95131

 

BOARD AGENDA

November 13, 2013

Regular Meeting #2129

San Jose Room

5:30 p.m.

 

 

OPEN SESSION 5:30 p.m.  (San Jose Room)

 

1.         CALL TO ORDER  

A.  Roll Call  (Including Action on Absences if Necessary)

            B.  Adoption of Agenda

            C.  Pledge of Allegiance

 

2.         STUDENT RECOGNITION:  Garret Wilkinson, Blossom Hill Elementary, Special Education

 

3.         EMPLOYEE OF THE MONTH:  Melisa Wonch, Administrative Assistant III, Curriculum and Instruction

 

4.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD OR TO PRESENT PETITIONS

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

CLOSED SESSION  (Board Room)   

 

5.         The Board will hold a Closed Session to consider the following items: 

  

A.     Subject Matter:  Inter-District Transfer Appeal Filed on Behalf of Student

Resident District:  East Side Union High School District  

Desired District:  San Jose Unified School District  

 

B.     Conference with Legal Counsel—Anticipated Litigation

Pursuant to Government Code Section 54956.9(d)(2) One Case

    

OPEN SESSION  Approximately 8:00 p.m. (San Jose Room)  

   

6.         Report of Actions taken in Closed Session

 

7.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD OR TO PRESENT PETITIONS

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

8.         CORRESPONDENCE   

            Correspondence addressed to the Santa Clara County Board of Education.  Correspondence addressed to individual board members will be mailed to them directly.

 

·         Email, October 13, 2013, Dave Cortright, Subject:  RE:  Two things regarding BCS

·         Email, October 14, 2013, Leslie Holsinger/Steve Sanders, Subject: BCS compliance with FUA

·         Email, October 15, 2013, Julia Hover-Smoot, Subject:  RE: BCS compliance with FUA

·         Email, October 16, 2013, Serge Bonte, Subject:  Santa Clara County Charters Accountability Goals and Oversight

·         Email, October 31, 2013, Raymond Blanchard, Subject:  Fw Steve Betando email on charter schools

·         Email, November 4, 2013, Doug Smith, Subject:  Letter from BCS re:  FO-FUA Final

·         Email, November 4, 2013,  Andrea Bird, Subject: Rocketship

·         Email, November 4, 2013, Julia Hover-Smoot, Subject:  Rocketship

·         Email, November 4, 2013, Raymond Blanchard, Subject:  Scouting schools tomorrow again in illegal action

·         Email, November 5, 2013, Nelly Gutierrez, Subject:  I’m the 199th signer: “Support Navigator Charter School in Morgan Hill”

·         Email, November 5, 2013, Stephanie Carlstrom, Subject:  Please vote NO on Morgan Hill Charter Schools

 

9.         SUPERINTENDENT’S REPORT

 

10.       CONSENT ACTION ITEMS   

 

      *    A.    Request Approval of Minutes of Regular Board Meeting of October 16, 2013 (#2128)

 

      *    B.    Request Approval of Minutes of Special Board Meeting of October 19, 2013 (#2128-S1)

 

      *    C.    Acceptance of Donations

                    Donations were made to the Educational Services Branch. Administration recommends acceptance of donations.

     

      *    D.    Request Approval of Common Core Implementation Funds Plan

                    AB86 was signed by the Governor July 1, 2013.  The State budget provides $1.25 billion statewide in one-time funds for the implementation of the Common Core State Standards.  That amount is estimated to be about $200 per student.  The money is one-time money to be spent in 2013-14 and 2014-15.  The 2013-14 Preliminary Entitlement is $389,600.  The Santa Clara County Office of Education’s first apportionment received was $194,800.  Administration recommends approval of the Common Core Implementation Funds Plan.  (Dr. Angelica Ramsey)

 

      *    E.    Request Approval of Contract Exceeding $100,000

                    The Foster Youth Services (FYS) program is requesting Board approval for the contract between FYS and REACH Professional In-Home Tutoring.  Each student will receive two hours of tutoring per week at an hourly rate of $50 per student or $58.77 per student receiving tutoring for AP classes.  Funding has been incorporated into the Foster Youth Services and Title I budget (Oct 24, 2013 – May 16, 2014).  Administration recommends approval of contract exceeding $100,000.  (Dr. Mary Ann Dewan)

                   

      *    F.    Request Approval of Purchase Order Exceeding $100,000

                    In March of 2008, a request for proposal was issued for inspector of record services for the Daniel Lairon Seven Trees project. David Hall Inspections (DFH) was selected with a bid in the amount of $99,000.  In January 2012, the contract for the Daniel Lairon Seven Trees project was signed.  The project officially began in August 2012.  The project is expected to be completed in January 2014.  The project duration will go beyond 12 months. Administration estimates the additional expenditures to be approximately $25,000.  Administration recommends approval of purchase order exceeding $100,000.  (Micaela Ochoa)

 

11.       ACTION ITEMS

 

      *    A.  Request Approval of First 5 Contract for Child Signature Program (10 mins.)

                   The State Preschool Program has been chosen to participate in the Child Signature Program, funded and administered by FIRST 5 Santa Clara County.  The purpose of the project is to increase quality services for at risk children.   (Dr. Mary Ann Dewan)

 

      *    B.  Request Approval of Purchase Order Exceeding $250,000 (10 mins.)

                   The Santa Clara County Office of Education is responsible for the educational services of students with special needs who live in Licensed Children’s Institutions (LCIs) and attend    Non-Public Schools.  Spectrum Center served more students with additional services required in their Individual Instruction Plans than anticipated.  Funding has been incorporated into the FY 2013-14 budget to cover this expense.  The cost will be fully reimbursed by the State and School Districts.  Administration recommends approval of purchase order exceeding $250,000.  (Dr. Mary Ann Dewan)

 

      *    C   Request Approval of Purchase Order Exceeding $250,000 (10 mins.)

                   Eastfield Ming Quong (EMQ) provides mental health therapy services to students attending the Santa Clara County Office of Education’s (SCCOE) special education programs.  Due to the increased number of students requiring these services, EMQ is unable to adequately meet the students’ needs.  Beacon School will provide the mental health therapy services stated in the students’ IEPs at Blossom Hill, Buchser and Foothill Schools.  Funding has been incorporated into the FY 2013-14 budget to cover this expense.  The cost will be fully reimbursed by the State and School Districts.  Administration recommends approval of purchase order exceeding $250,000.   (Dr. Mary Ann Dewan)

 

12.       INFORMATION ITEMS

     

      *    A.  Project Cornerstone Presentation (20 mins.)

                  Project Cornerstone is the positive youth development initiative of the YMCA of Silicon Valley. This presentation will update board members on Project Cornerstone’s community impact and school partnerships.   (Dr. Angelica Ramsey)

 

      *    B.  Staff Ethnicity Report for Ridder Park and Leadership Team (15 mins.)

                  The staff ethnicity report includes a three-year profile for Ridder Park staff and a two-year profile for the Leadership Team.   (Philip Gordillo)

 

      *    C.  Classification and Compensation Study/Education Code 1302(a) (15 mins.)

                  Periodically, educational organizations conduct classification and compensation studies to review and/or revise job descriptions, position titles, job class allocations and salary range assignments for each position within a class.  The Santa Clara County Office of Education has conducted such studies since 2000.  The most recent study was completed for positions in food service, research and technology.   (Philip Gordillo)

 

      *    D.  2013-14 Alternative Education Department’s After-Hours Family Mental Health Services Pilot

                  (15 mins)

                  In March of 2013, the Coordinated School Health Council, consisting of representatives from certificated and classified staff from the Santa Clara County Office of Education’s Alternative Education Department, implemented a “pilot” program of Saturday Mental Health Services at Odyssey Community School in San Martin.  Staff will update the Board on the success of the “pilot” expansion and other activities the department is participating in to support the social and emotional health of our students.  (Yvette Irving)     

 

      *    E.   Five Year Facilities Maintenance Plan (15 mins.)

                  This Five Year Facilities Maintenance Plan (Plan) was developed to establish the budget priorities for current and future maintenance projects, provide a safe and secure environment for students and staff, and improve effective asset management.  This Plan will serve as a resource to evaluate new designs and updates, and improved facilities management and maintenance strategies.   (Micaela Ochoa)  

       

      *    F.   Performance Audit of Proposition 55 New Construction Projects  (20 mins.)

                  At the regular September 2012 Board meeting, while discussing Action Item 11, staff recommended that the SCCOE not proceed with the August Boeger new school construction project because the construction bid exceeded the State allocation.  Discussion ensued and the Board requested that staff provide a full summary of the total spending on other new construction projects previously completed.  In addition to an internal audit, the County Superintendent recommended that an external independent auditor conduct a review of construction spending and practices for the period of 2005-2012.  Staff will present an overview of the audit and a summary of audit findings.   (Micaela Ochoa)   

 

      *    G.  Discussion on BB 9121(a) President (10 mins.)    

                  Vice President Chang of the Santa Clara County Board of Education has requested an opportunity to review and discuss Board Bylaw 9121(a) President.  (Toni Cordova)    

 

      *    H.  First Reading of Revised Board Bylaws 9010, 9130 and 9220 (10 mins.)    

                  On October 16, 2013, the Policy Development Subcommittee met and approved the revision of BB 9010—Public Statements, BB 9130—Board Committees and BB 9220—County Board Elections.  (Toni Cordova)  

 

      *    I.    Williams Complaint Report  (5 mins)

                   Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments. No Williams complaints were received during the July through September 2013 reporting period.  (Dr. Mary Ann Dewan)

 

            J.    County Board of Education Members Report  

                   The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

 

13.       FUTURE AGENDA ITEMS

Requested items by Board members may be addressed at this time.

·         Update on Legislative Climate, Dec 11 (Member Green)

·         Strategic Plan Progress, Dec 11

·         Update on Universal Preschool, Dec 11 (Member Green)

·         SCCOE Comparability Study, Nov/Dec (President Mah)

·         Consolidation of School Districts, Jan 15 (Member Beauchman)

·         Update on Revolution Foods, Jan 15 (Member Di Salvo)

·         Quarterly Update on Universal Preschool, Feb 19 (Member Green)

·         Presentation on Rotary club of San Jose Play Ground (Member Di Salvo)

·         STRIVE and Collective Impact (Joseph Di Salvo)

·         Update on Memorandum of Understanding on Alpha Middle School (Darcie Green)

 

14.      ADJOURNMENT

 

The next Board of Education meeting is scheduled for November 11, 2013.  For Board agendas and meeting minutes please see our Web site at www.sccoe.org.