Agenda materials are available in the Superintendent's Office upon request.  An asterisk (*) indicates agenda materials that are available in the Superintendent’s Office.

 

Members of the public may address the Board of Education on any issue or any item on the agenda.  If you wish to address the Board, please fill out the form provided for this purpose.

 

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SANTA CLARA COUNTY BOARD OF EDUCATION

1290 Ridder Park Drive

San Jose, California 95131

 

BOARD AGENDA

July 17, 2013

Regular Meeting # 2122

San Jose Room  

5:00 p.m.

 

 

1.         CALL TO ORDER  

A.  Roll Call  (Including Action on Absences if Necessary)

            B.  Adoption of Agenda

            C.  Pledge of Allegiance

 

2.   *    SUBSTITUTE OF THE YEAR RECOGNITION

           The Santa Clara County Office of Education (SCCOE) values its substitutes and recognizes substitutes are important in an overall quality education.  SCCOE substitutes have a genuine interest in the well-being of students and support the SCCOE mission, vision and goals by sharing their skills and experiences with our students and staff.  Tonight, we honor individuals who have shown excellence on the job in this past school year.

 

3.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD OR TO PRESENT PETITIONS

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

CLOSED SESSION –  Board Room

 

4.         The Board will hold a Closed Session to consider the following item:

 

Conference with Legal Counsel – Existing Litigation

Name of case:  Santa Clara County Board of Education v. W. Weis, et al., Santa Clara County Case No. 1-12-CV-237595.

Discussion of existing litigation pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9.

 

  OPEN SESSION – (San Jose Room) Approximately 6:00 p.m.

 

5.         Report of Actions Taken in Closed Session

 

6.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD OR TO PRESENT PETITIONS

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

7.   *    CORRESPONDENCE   

            Correspondence addressed to the Santa Clara County Board of Education.  Correspondence addressed to individual board members will be mailed to them directly.

 

·         Email, June 17, 2013, from Peggy Stull, Subject: Anonymous Email

·         Letter, June 12, 2013, from Nimrat Johal and various SCCOE employees, RE:  Dr. De La Torre

 

8.         SUPERINTENDENT’S REPORT

 

9.         CONSENT ACTION ITEMS 

 

      *    A.    Request Approval of Minutes of Regular Board Meeting of June 19, 2013 (#2121)

 

      *    B.    Request Approval of Minutes of Special Board Meeting of June 24, 2013 (#2121-S1)

 

      *    C.    Request Adoption of Resolution for Signature Authorizations on Contract Between the California Department of Education and the Santa Clara County Office of Education 

                   The California Department of Education (CDE) funds the Local Early Education Planning Council (LPC).  In order to continue receiving funds, the CDE requires a resolution by the Governing Board on an annual basis authorizing the Superintendent to sign contracts for the Governing Board.  Administration recommends adoption of resolution for signature authorization.  (Dr. Lisa Kaufman)

 

      *    D.    Request Adoption of Resolution for Signature Authorizations on Contract Between the California Department of Education and the Santa Clara County Office of Education

                   The ongoing contract (# CSPP-3551) between the California Department of Education (CDE) and the Santa Clara County Office of Education (SCCOE), State Preschool Program, must be signed and returned to the Department of Education for the funds to be released from the CDE to the SCCOE.  The SCCOE will receive $3,365,435 based on the indirect fee of 8 percent for all State Preschool Program.  This contract is effective from July 1, 2013 through June 30, 2014.  Administration recommends adoption of resolution for signature authorization. (Dr. Lisa Kaufman)

 

      *    E.    Request Adoption of Resolution for Signature Authorizations on Contract Between the California Department of Education and the Santa Clara County Office of Education

                   The ongoing contract (#CCTR-3289) between the California Department of Education (CDE) and the Santa Clara County Office of Education (SCCOE), State Preschool Program, must be signed and returned to the Department of Education for the funds to be released from the CDE to the SCCOE.  The SCCOE will receive $226,697 based on the indirect fee of 8 percent for all State Preschool Programs.  This contract is effective from July 1, 2013 through June 30, 2014.  Administration recommends adoption of resolution for signature authorization. (Dr. Lisa Kaufman)

 

      *    F.    Request Adoption of Resolution for Signature Authorizations on Contract Between the California Department of Education and the Santa Clara County Office of Education

                   The ongoing contract (#CPKS-3101) between the California Department of Education (CDE) and the Santa Clara County Office of Education (SCCOE), State Preschool Program, must be signed and returned to the Department of Education for the funds to be released from the CDE to the SCCOE.  The SCCOE will receive $10,000 based on the indirect fee of 8 percent for all State Preschool Programs.  This contract is effective from July 1, 2013 through June 30, 2014.  Administration recommends adoption of resolution for signature authorizations. (Dr. Lisa Kaufman)

 

      *    G.    Request Approval of Submission for a Non-Competitive Grant Application to the Heising-Simons Foundation

                    A non-competitive grant is being offered by The Heising-Simons Foundation to provide technical assistance to four local community teams to develop birth through third grade family engagement plans.  This non-competitive grant opportunity for the Santa Clara County Office of Education (SCCOE) supports both the Santa Clara County Early Learning Master Plan and SJ/SV 2020.  The SCCOE will receive $30,000 to provide technical assistance to the four local community teams.  The maximum indirect that can be charged to the grant, per the funder, is 10 percent.  Administration recommends approval of submission for a non-competitive grant application to The Heising-Simons Foundation.  (Dr. Lisa Kaufman)

 

10.       PUBLIC HEARING 

 

      *    A.  Public Hearing on the Disclosure Statement of the Tentative Agreement for a Successor Contract between the County Superintendent of Schools and the Service Employees International Union (SEIU Local 521)  (5 mins.)

                     The County Superintendent of Schools and SEIU Local 521 reached a tentative agreement on June 21, 2013.  SEIU ratified this agreement on July 10, 2013. (Micaela Ochoa)

 

11.       ACTION ITEMS

 

     *      A.    Request Approval for 2013-14 Contract Between the SCCOE Alternative Education Department and Revolution Foods  (20 mins.)

                   The SCCOE Alternative Education Department serves breakfast and lunch to over 200 students a day in our Community Schools. These meals, provided through five different school districts, have historically varied in price, quality, and portion size and number of items served.  The Alternative Education Department will enter into an agreement not to exceed $178,000 for the 2013-14 school year to provide food services to five Alternative Education sites (Terra Bella, Odyssey, Sunol, Snell and Stonegate).  Administration recommends approval for the 2013-14 contract between the SCCOE Alternative Education Department and Revolution Foods.  (Micaela Ochoa)

 

      *    B.    Request Approval of the Memorandum of Understanding Between the SCCOE and FIRST 5 for Early Learning  (5 mins.)

                   Over the past year, the Santa Clara County Board of Education (SCCOE) and the County Superintendent of Schools have made Early Learning a priority for SCCOE.  Therefore, in 2012-13, various discussions and actions for investing in Early Learning took place.  The Administration previously communicated to the Board that they would bring the MOU to the Board for review and approval at a future meeting.  The MOU specifies the agreement for how the one-time $1.5M funds will be spent.  Administration recommends approval of the MOU between the SCCOE and FIRST 5. (Micaela Ochoa)

 

      *    C.   Request Approval of 2013-14 Workers’ Compensation Excess Insurance Contract and Adoption of Resolution to Joint CSAC Excess Insurance Authority (CSAC EIA) (5 mins.)

      The Santa Clara County Office of Education (SCCOE) has had self-insured Workers’ Compensation programs since 2002 for claims up to $350,000.  An excess policy, also called stop-loss insurance, is in place for any claim exceeding the self-insurance limit.  For the excess policy, the CSAC EIA, a JPA, only provides quotes if the entity is found to have a solid workers’ compensation program.  It was determined through rigorous review of our programs that SCCOE is eligible to join CSAC.  Approving CSAC EIA will save SCCOE approximately $61,360 on premium for fiscal year 2013-14.  In addition, providing a lower attachment point of $300,000 allows potential savings of $50,000 per claim should a claim ever enter the excess layer.  Administration recommends the approval of the 2013-14 Workers’ Compensation excess insurance contract for $309,680 and the adoption of the resolution to join CSAC EIA.  (Micaela Ochoa)

 

       *   D.    Request Appointment to Morgan Hill RDA Successor Agency Oversight Board  (5 mins.)    

                  Mr. Jason Vann, former SCCOE Advisor, District Business and Advisory Services, is the current primary SCCOE Board appointed representative on the Morgan Hill RDA Successor Agency Oversight Board.  Mr. Vann Recently accepted a promotion of Chief Business Officer at Cambrian School District.  Therefore, Administration recommends the appointment of Mr. Kolvira Chheng, SCCOE Advisor, District Business and Advisory Services, as the primary representative.   (Micaela Ochoa)

 

      *    E.    Request Appointment to Milpitas RDA Successor Agency Oversight Board  (5 mins.)          

                   Ms. Phuong Le, former Assistant Superintendent of Business Services at Milpitas Unified School District, is the current alternate representative on the Milpitas RDA Successor Agency Oversight Board.  However, Ms. Le is no longer at Milpitas Unified School District. Therefore, Administration recommends the appointment of Ms. Nimrat Johal, SCCOE’s Director, District Business and Advisory Services, as the alternate.  (Micaela Ochoa)

 

      *    F.    Adoption of Resolution for Alum Rock Union Elementary School District for Exception to the 180-Day Wait Period (Government Code 7522.56)  (5 mins.)

                   The Santa Clara County Office of Education (SCCOE) is considered to be the California Public Employees Retirement System (CalPERS) employer for all Local Educational Agencies (LEA’s) within the County.  Due to recent pension reform changes, all CalPERS employees working after their retirement date without reinstating from retirement, except under certain conditions, must wait for a period of 180-days, unless a waiver is approved.  The Alum Rock School District is requesting approval to employ Platina Correa, a recent CalPERS retiree, as a short-term employee to support the District in the Business Office.  Administration recommends adoption of resolution in support of exception to the 180-day wait period for retired employees returning to employment based on the Alum Rock Union Elementary School District’s Board of Education’s certification that the nature of employment and appointment is necessary to fill a critically-needed position before the 180-day separation period for Ms. Platina Correa.   (Micaela Ochoa and Nimrat Johal)

 

12.       INFORMATION ITEMS

 

      *    A.  Santa Clara County Universal Preschool Initiative Update (30 mins.)

                 On September 21, 2011 the Santa Clara County Board of Education unanimously approved a resolution to support and endorse the SJ/SV2020 Compact to Eliminate the Achievement Gap.  A Key strategy for SJ/SV2020 is early learning.  On February 15, 2013, President Mah and board members Di Salvo and Green convened a group of community leaders to consider an initiative to expand access to high quality early education for young children in Santa Clara County. The Board will receive an update on this initiative. (Dr. Lisa Kaufman and Don Bolce)

 

            B.  County Board of Education Members Report  

                  The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

 

13.       FUTURE AGENDA ITEMS

Requested items by Board members may be addressed at this time.

·         Board Strategic Planning Session, July 22 (President Mah)

·         Brown Act Training, Aug 7 (President Mah)

·         Office of Innovative Schools: Countywide Charter School Guidelines, White Paper, and Annual Presentation Template, Aug 7  (President Mah)

·         STRIVE and Collective Impact, Aug 7  (Member Di Salvo)

·         Parent Participation in California Community Schools, Aug 7  (Member Di Salvo)

·         SCCOE Comparability Study, Aug 21 (President Mah)

·         Update on Migrant Education at SCCOE, September 4 (President Mah)

·         Update on Fiscal Oversight of Gilroy Unified School District (Micaela Ochoa)

 

14.      ADJOURNMENT

 

The next Board of Education meeting is scheduled for July 22, 2013.  For Board agendas and meeting minutes please see our Web site at www.sccoe.org.