Agenda materials are available in the
Superintendent's Office upon request. An
asterisk (*) indicates agenda materials that are available in the
Superintendent’s Office.
Members of the public may address the Board of
Education on any issue or any item on the agenda. If you wish to address the Board, please fill
out the form provided for this purpose.
Individuals requiring special accommodations
(American Sign Language interpreter, accessible seating, documentation in
accessible formats, etc.) should contact the Superintendent’s Office at least
two working days before the meeting date.
SANTA
CLARA COUNTY BOARD OF EDUCATION
1290 Ridder Park
Drive
San Jose,
California 95131
BOARD AGENDA
May 7, 2014
Regular Meeting
#2138
San Jose Room
5:00 p.m.
OPEN SESSION 5:00 p.m. (San Jose Room)
1. CALL TO ORDER
A. Roll Call (Including Action on Absences if Necessary)
B. Adoption of Agenda
C. Pledge of Allegiance
2. EMPLOYEE
OF THE MONTH RECOGNITION: Sheila Walters, Coordinator,
Multilingual Education Services, Curriculum and Instruction
3. PUBLIC COMMENTS OF PERSONS DESIRING TO
ADDRESS THE BOARD
At
this time members of the public may address the Board on any issue within the
subject matter jurisdiction of the Board or agenda item. Members of the public may also address the
Board on an agenda item before or during the Board’s consideration of the item. No action can be taken on an item not on the
agenda at this time, but may be referred to the administration or put on a
future agenda. In accordance with Board
Bylaw 9323, individual remarks will be limited to 3 minutes each, unless
otherwise stipulated.
CLOSED SESSION (Board Room)
4. The Board will hold a Closed Session to
consider the following item:
A. Conference
with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1))
San
Jose Unified School District v. Santa Clara County Office of Education, et al.,
Santa
Clara County Superior Ct. Case No. 113CV241695
B. Conference with Legal Counsel – Existing
Litigation (Government Code Section 54956.9(d)(1))
Sharma et al. v. Successor Agency
to the Redevelopment Agency of the City of Santa Clara et al.,
Sacramento Superior Ct. Case No. 34-2013-80001396
C. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
County
of Santa Clara et al. v. Milpitas Economic Development Corp. et al., Sacramento Superior Ct.
Case No. 34-2013-80001436
D. Conference with Legal Counsel—Existing Litigation (Government
Code Section 54956.9(d)(1))
Santa
Clara County Office of Education et al. v. Successor Agency to the
Redevelopment Agency of the City of Sunnyvale et al., Sacramento Superior Ct. Case
No. 34-2013-80001627
E. Conference with Legal Counsel—Initiation of Litigation
(Government Code Section 54956.9(d)(4)) (Two cases)
F. Conference with Real Property Negotiators
(Government
Code Section 54956.8)
Property: 38 North Almaden Blvd., Unit 1800, San Jose,
CA 95110
Agency
Negotiator: Micaela Ochoa, Chief Business Officer, SCCOE
Under
Negotiation: Price and Terms
OPEN SESSION Immediately
Following Closed Session ― Approximately 6:15 p.m. (San Jose Room)
5. Report of actions taken in Closed
Session
6. PUBLIC COMMENTS OF PERSONS DESIRING TO
ADDRESS THE BOARD
At
this time members of the public may address the Board on any issue within the
subject matter jurisdiction of the Board or agenda item. Members of the public may also address the
Board on an agenda item before or during the Board’s consideration of the item. No action can be taken on an item not on the
agenda at this time, but may be referred to the administration or put on a
future agenda. In accordance with Board
Bylaw 9323, individual remarks will be limited to 3 minutes each, unless
otherwise stipulated.
Correspondence
addressed to the Santa Clara County Board of Education. Correspondence addressed to individual board
members will be mailed to them directly.
·
Email, April 24, 2014, Dave Cortright,
Subject: The board chair of your darling
charter school perjured himself
8. SUPERINTENDENT’S
REPORT
9. Board
Committee Reports:
Committee members may
provide or report on recent committee activities.
1.
Budget Study Committee (Dr. Mary Ann Dewan, Chair)
2.
Policy Subcommittee (Vice-President
Green, Chair)
3.
Joint Legislative Advisory
Committee (Grace Mah, Chair)
4.
Head Start Policy Council (Grace
Mah)
5.
Regional Operations Committee [ROP] (Michael Chang)
6.
Santa Clara County School Boards
Association Executive Board (Anna Song)
7.
Joint Committee on Child Care
(JCCC) (Grace Mah, Joseph Di Salvo)
8.
Warmenhoven Inclusion Collaborative (Julia Hover-Smoot)
9.
California School Boards Association
(CSBA) Delegate (Vice President Green)
10. California
County Boards of Education (CCBE) Board of Directors (Vice
President Green)
10. County Board of Education Members Report
The
members of the Board may give reports on any activities related to their duties
as members of the Santa Clara County Board of Education.
11. CONSENT ACTION ITEMS
* A. Request Approval of Minutes of Special Board
Meeting of April 15, 2014 (#2136-S1)
* B. Request Approval of Minutes of Regular Board
Meeting of April 23, 2014 (#2137)
* C. Request Approval of Contract Exceeding
$100,000
The Santa Clara County Office of Education’s (SCCOE) Technology
Services Branch (TSB) provides centralized services to the Ridder Park campus,
remote school site, districts county-wide and to a number of other public
agencies. In recent years, the exponential
growth in demand for timely access to data has led TSB to identify data
storage, data management and data access as critical components of our
centralized services. The acquisition of
additional data storage hardware will support several initiatives related to
SCCOE data services. Funds have been
incorporated for this purpose in the 2013-14 budget. Administration recommends approval of contract
exceeding $100,000. (Dr. Kelly Calhoun)
* D. Request Approval of Contract Exceeding
$100,000
The Santa Clara County Office of Education (SCCOE) is standardized on a
variety of Microsoft products for its networking, desktop, and database
services. SCCOE takes advantage of
significant savings available through a statewide Microsoft licensing vehicle
approved for all California educational institutions. Since SCCOE has now consolidated a large
number of licenses for renewal under this agreement, the total for updating the
licensing groups altogether is $133,572.65.
Funds have been incorporated for this purpose in the 2013-14
budget. Administration recommends
approval of contract exceeding $100,000. (Dr. Kelly Calhoun)
* E. Request
Approval of 2014-15 Indirect Cost Rates
In
compliance with BP 3100, all programs that are not determined to be part of the
Santa Clara County Office of Education’s administrative activities necessary
for the general operations will be charged the State approved indirect cost
rate (ICR). Grant programs shall be
assessed the State approved ICR, unless a waiver is sought from the
Superintendent due to funding agency restrictions that limit the ICR to a level
less than the State approved ICR. All
other programs shall be assessed an indirect fee, which is established by the
Superintendent and approved by the County Board of Education. Administration recommends the approval of the
2014-15 indirect cost rates. (Micaela
Ochoa)
* F. Request Approval of Mountain View
Compensation Agreement
Effective June 27, 2012, all Redevelopment Agencies state-wide were
dissolved. Successor Agencies to the former Redevelopment Agencies were
established to wind-down the activities of the now dissolved agencies. The Successor Agency to the Mountain View
Revitalization Authority (Successor Agency) has in its possession four former
Revitalization Authority properties.
After discussion between County and City staff, it was agreed that a Compensation
Agreement with the taxing entities was needed for two of the properties. This Agreement is one part of a larger,
comprehensive package to fully wind-down the Mountain View Successor Agency,
and it represents the very last step in that process. Administration recommends approval of the
Mountain View Compensation Agreement.
(Micaela Ochoa)
A
non-competitive grant was offered by The David and Lucile Packard Foundation to
support statewide and local strategic planning and implementation activities for
transitional kindergarten and birth through third grade efforts. Both areas of work support the Santa Clara
County Early Learning Master Plan and SJ/SV 2020. The Santa Clara County Office of Education
will receive $200,000 to implement these two areas of work. Administration recommends approval to accept
the non-competitive grant from The David and Lucile Packard Foundation for
Transitional Kindergarten and Birth through Third Grade Efforts. (Dr. Mary Ann Dewan)
A
non-competitive grant was offered by the California Department of
Education—Special Education Division to support statewide and local birth
through third grade inclusive practices for children with disabilities. The grant will support the vision, mission
and planning of the Inclusion Collaborative and supports inclusive
practices. The Santa Clara County Office
of Education will receive $67,000.
Administration recommends approval to accept the non-competitive grant
from the California Department of Education—Special Education Division. (Dr. Mary Ann Dewan)
* I. Request Approval of Resolution in Support
of May 14, 2014 as the California Day of the Teacher
The
Association of Mexican American Educators (AMAE) and the California Teachers
Association (CTA) co-sponsored the legislation that in 1982 established the
California Day of the Teacher. The CTA
has declared the theme for this year’s Day of the Teacher to be “California
Teachers: Inspiring our Students,
Strengthening our Communities.”
Administration recommends adoption of resolution in support of May 14,
2014 as the California Day of the Teacher. (Dr. Mary Ann Dewan)
* J. Request Approval of Resolution in Support
of May 7, 2014 as National School Nurse Day
National
School Nurse Day was established in 1972 to foster a better understanding of
the significance of school nurses in the educational setting. The National Association of School Nurses has
declared the theme for this year’s National School Nurse Day as “The School
Nurse: Caring for Others, Caring for
Ourselves.” Administration recommends
adoption of resolution in support of May 7, 2014 as National School Nurse
Day. (Dr. Mary Ann Dewan)
National
Asian—Pacific Heritage Month originated in a congressional bill. In 1977, Reps. Frank Horton of New York and
Norman Y. Mineta of California introduced a House resolution that called upon
the President to proclaim the first week of May as National Asian—Pacific
Heritage Week. In 1978, President Jimmy
Carter signed a Joint Resolution designating the annual celebration. Administration recommends adoption of
resolution in support of May 2014 as National Asian—Pacific American Heritage
Month. (Dr. Mary Ann Dewan)
12. ACTION ITEMS
* A. Request Approval of the 2014-15 Non-Public
School Contracts
The Santa Clara County Office of Education (SCCOE) has been the
district of residence for all Licensed Care Institution (LCI) students placed
in Non-Public Schools (NPS) for more than 20
years. Student placement is based upon the student’s
IEP Team’s determination that the public school system cannot meet the
instructional and service needs of the student.
Under the Individuals with Disabilities Education Act (IDEA), cost
cannot be a factor when determining student placement. Costs are fully reimbursed to the SCCOE by
the State of California and the student’s district of residence. Funding has been incorporated into the FY
2014-15 budget to cover this expense.
Administration recommends approval of the 2014-15 non-public school contracts. (Dr. Mary Ann Dewan)
* B. Request Approval of Contract Exceeding
$250,000 for Excel Learning Academy
The Migrant Education Program places a strong emphasis on powerful
summer interventions with particular emphasis on Algebra readiness. We have contracted with Excel Learning
Academy for the past five years to facilitate a six week/six hours daily math
and English-Language Arts intervention.
The contract includes all aspects of the program including
transportation. Funds have been
incorporated for this purpose in the FY13-14 budget. Administration recommends approval of
contract exceeding $250,000 for Excel Learning Academy. (Dr. Mary Ann Dewan)
* C. Request Alternate Appointments to Successor
Agency Oversight Boards
The former Director of District Business Advisory Services (DBAS) was
the Santa Clara County Board of Education’s Alternate Appointment for four
Successor Agency Oversight Boards.
Administration recommends approval of alternate appointments as
presented to the Board. (Dr.
Mary Ann Dewan)
13. INFORMATION ITEM
* A. Update
on Impact of the Local Control Funding Formula (LCFF) on County Sponsored
Charter Schools
The 2013-14 Budget replaced the previous K-12 finance system of Revenue
Limits with a new Local Control Funding Formula (LCFF). For school districts and charter schools, the
LCFF creates base, supplemental, and concentration grants in place of
previously existing K-12 funding streams, namely revenue limits and categorical
programs. Staff will present an overview
of the estimated impact of LCFF on districts in Santa Clara County. (Micaela Ochoa)
* B. Discussion on Request for Proposals (RFP) for
Lobbyist
In May of 2006, an RFP was issued for Legislative Advocacy
Services. The current contract for
Legislative Advocacy Services expires on June 30, 2014. Since it has been eight years since an RFP has
been issued for this service, it is necessary to initiate a new RFP. (Dr. Mary Ann Dewan)
* C. First Reading of Revised Board Policy 3312(a)
– Contracts
On April 9, 2014, the Policy Development Subcommittee met and approved
the revision of BP 3312(a). The policy revision addresses board approval
of contracts that exceed $100,000. Information
on the new Professional Services Agreement will be presented. (Vice President Green)
* D. Review Professional Services Agreement
The Santa Clara County Office of Education (SCCOE) staff and the Santa
Clara County Board of Education (SCCBOE) have engaged in a review and analysis
of its contracting practices. On October 2012, the County Superintendent
requested an audit of Proposition 55 contracting processes related to the
construction projects. On October 2013,
the SCCOE received the Performance Audit related to contracting practices with
the Proposition 55 New Construction Project (for the period 2004 through
2012). Among the key facts and findings
was a lack of policies and procedures, or lack of following policies, related
to contracting and a general break down of internal controls. This presentation will review the
Professional Services Agreement. (Maribel Medina and Micaela Ochoa)
* E. Head Start Monthly Board Reports
As per the Head Start Act, all Head Start agencies are required to
provide program information to the Board of Education. Reports for March 2014 will be
presented. (Dr. Mary Ann Dewan)
14. FUTURE
AGENDA ITEMS
Requested items by Board members
may be addressed at this time.
·
Update on Discovery Charter School 1,
May 21 (Member Chang)
·
Update on Alternative Education
Department including Lunch Services and After-Hours Family Mental Health
Services Pilot, June 4 (Member Di Salvo)
·
STRIVE and
Collective Impact (Member Di Salvo)
·
Charter
Schools Workshop (President Beauchman)
·
Broadcasting
board meetings via CreaTV (Vice President Green)
·
Foster Vision
(Member Mah)
·
Early
Childhood – general policies and procedures
(Member Mah)
15. ADJOURNMENT
The next Board
of Education meeting is scheduled for May 21, 2014. For Board agendas and meeting minutes please
see our website at www.sccoe.org.