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SANTA CLARA COUNTY BOARD OF EDUCATION

1290 Ridder Park Drive

San Jose, California 95131

 

BOARD AGENDA

May 7, 2014

Regular Meeting #2138

San Jose Room

5:00 p.m.

 

 

OPEN SESSION 5:00 p.m.  (San Jose Room)

 

1.         CALL TO ORDER  

A.  Roll Call  (Including Action on Absences if Necessary)

            B.  Adoption of Agenda

            C.  Pledge of Allegiance

 

2.         EMPLOYEE OF THE MONTH RECOGNITION:    Sheila Walters, Coordinator, Multilingual Education Services, Curriculum and Instruction

 

3.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

CLOSED SESSION (Board Room)  

 

4.         The Board will hold a Closed Session to consider the following item: 

 

A.    Conference with Legal Counsel – Existing Litigation (Government Code Section  54956.9(d)(1))

San Jose Unified School District v. Santa Clara County Office of Education, et al.,

Santa Clara County Superior Ct. Case No. 113CV241695

 

B.  Conference with Legal Counsel – Existing Litigation  (Government Code Section 54956.9(d)(1))

Sharma et al. v. Successor Agency to the Redevelopment Agency of the City of Santa Clara et al., Sacramento Superior Ct. Case No. 34-2013-80001396

   

C.  Conference with Legal Counsel – Existing Litigation  (Government Code Section 54956.9(d)(1))

County of Santa Clara et al. v. Milpitas Economic Development Corp. et al.,  Sacramento Superior Ct. Case No. 34-2013-80001436

 

D.  Conference with Legal Counsel—Existing Litigation  (Government Code Section 54956.9(d)(1))

Santa Clara County Office of Education et al. v. Successor Agency to the Redevelopment Agency of the City of Sunnyvale et al., Sacramento Superior Ct. Case No. 34-2013-80001627

 

E.   Conference with Legal Counsel—Initiation of Litigation  (Government Code Section 54956.9(d)(4)) (Two cases)

 

F.   Conference with Real Property Negotiators

(Government Code Section 54956.8)

Property:  38 North Almaden Blvd., Unit 1800, San Jose, CA  95110

Agency Negotiator: Micaela Ochoa, Chief Business Officer, SCCOE

Under Negotiation: Price and Terms

 

OPEN SESSION Immediately Following Closed Session ― Approximately 6:15 p.m. (San Jose Room)  

 

5.         Report of actions taken in Closed Session

 

6.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

7.         CORRESPONDENCE   

            Correspondence addressed to the Santa Clara County Board of Education.  Correspondence addressed to individual board members will be mailed to them directly.

 

·         Email, April 24, 2014, Dave Cortright, Subject:  The board chair of your darling charter school perjured himself

 

8.         SUPERINTENDENT’S REPORT

 

9.         Board Committee Reports:   

                    Committee members may provide or report on recent committee activities.

1.      Budget Study Committee (Dr. Mary Ann Dewan, Chair)

2.      Policy Subcommittee  (Vice-President Green, Chair)

3.      Joint Legislative Advisory Committee  (Grace Mah, Chair)

4.      Head Start Policy Council  (Grace Mah)

5.      Regional Operations Committee [ROP]  (Michael Chang)

6.      Santa Clara County School Boards Association Executive Board (Anna Song)

7.      Joint Committee on Child Care (JCCC)  (Grace Mah, Joseph Di Salvo)

8.      Warmenhoven Inclusion Collaborative (Julia Hover-Smoot)

9.      California School Boards Association (CSBA) Delegate  (Vice President Green)

10.  California County Boards of Education (CCBE) Board of Directors   (Vice President Green)

 

10.       County Board of Education Members Report 

            The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

 

11.       CONSENT ACTION ITEMS   

 

      *    A.    Request Approval of Minutes of Special Board Meeting of April 15, 2014 (#2136-S1)

 

      *    B.    Request Approval of Minutes of Regular Board Meeting of April 23, 2014 (#2137)

 

      *    C.    Request Approval of Contract Exceeding $100,000

                    The Santa Clara County Office of Education’s (SCCOE) Technology Services Branch (TSB) provides centralized services to the Ridder Park campus, remote school site, districts county-wide and to a number of other public agencies.  In recent years, the exponential growth in demand for timely access to data has led TSB to identify data storage, data management and data access as critical components of our centralized services.  The acquisition of additional data storage hardware will support several initiatives related to SCCOE data services.  Funds have been incorporated for this purpose in the 2013-14 budget.  Administration recommends approval of contract exceeding $100,000.  (Dr. Kelly Calhoun)

 

      *    D.    Request Approval of Contract Exceeding $100,000

                    The Santa Clara County Office of Education (SCCOE) is standardized on a variety of Microsoft products for its networking, desktop, and database services.  SCCOE takes advantage of significant savings available through a statewide Microsoft licensing vehicle approved for all California educational institutions.  Since SCCOE has now consolidated a large number of licenses for renewal under this agreement, the total for updating the licensing groups altogether is $133,572.65.  Funds have been incorporated for this purpose in the 2013-14 budget.  Administration recommends approval of contract exceeding $100,000. (Dr. Kelly Calhoun)

 

      *    E.    Request Approval of 2014-15 Indirect Cost Rates  

                    In compliance with BP 3100, all programs that are not determined to be part of the Santa Clara County Office of Education’s administrative activities necessary for the general operations will be charged the State approved indirect cost rate (ICR).  Grant programs shall be assessed the State approved ICR, unless a waiver is sought from the Superintendent due to funding agency restrictions that limit the ICR to a level less than the State approved ICR.  All other programs shall be assessed an indirect fee, which is established by the Superintendent and approved by the County Board of Education.  Administration recommends the approval of the 2014-15 indirect cost rates.  (Micaela Ochoa)

 

      *    F.    Request Approval of Mountain View Compensation Agreement

                    Effective June 27, 2012, all Redevelopment Agencies state-wide were dissolved. Successor Agencies to the former Redevelopment Agencies were established to wind-down the activities of the now dissolved agencies.  The Successor Agency to the Mountain View Revitalization Authority (Successor Agency) has in its possession four former Revitalization Authority properties.  After discussion between County and City staff, it was agreed that a Compensation Agreement with the taxing entities was needed for two of the properties.  This Agreement is one part of a larger, comprehensive package to fully wind-down the Mountain View Successor Agency, and it represents the very last step in that process.  Administration recommends approval of the Mountain View Compensation Agreement.  (Micaela Ochoa)

   

      *    G.    Request Approval to Accept the Non-Competitive Grant from The David and Lucile Packard Foundation for Transitional Kindergarten and Birth through Third Grade Efforts

                    A non-competitive grant was offered by The David and Lucile Packard Foundation to support statewide and local strategic planning and implementation activities for transitional kindergarten and birth through third grade efforts.  Both areas of work support the Santa Clara County Early Learning Master Plan and SJ/SV 2020.  The Santa Clara County Office of Education will receive $200,000 to implement these two areas of work.  Administration recommends approval to accept the non-competitive grant from The David and Lucile Packard Foundation for Transitional Kindergarten and Birth through Third Grade Efforts.  (Dr. Mary Ann Dewan)

 

      *    H.    Request Approval to Accept the Non-Competitive Grant from the California Department of Education—Special Education Division

                    A non-competitive grant was offered by the California Department of Education—Special Education Division to support statewide and local birth through third grade inclusive practices for children with disabilities.  The grant will support the vision, mission and planning of the Inclusion Collaborative and supports inclusive practices.  The Santa Clara County Office of Education will receive $67,000.  Administration recommends approval to accept the non-competitive grant from the California Department of Education—Special Education Division.  (Dr. Mary Ann Dewan)

 

      *    I.     Request Approval of Resolution in Support of May 14, 2014 as the California Day of the Teacher

                    The Association of Mexican American Educators (AMAE) and the California Teachers Association (CTA) co-sponsored the legislation that in 1982 established the California Day of the Teacher.  The CTA has declared the theme for this year’s Day of the Teacher to be “California Teachers:  Inspiring our Students, Strengthening our Communities.”  Administration recommends adoption of resolution in support of May 14, 2014 as the California Day of the Teacher.  (Dr. Mary Ann Dewan)

 

      *    J.     Request Approval of Resolution in Support of May 7, 2014 as National School Nurse Day

                    National School Nurse Day was established in 1972 to foster a better understanding of the significance of school nurses in the educational setting.  The National Association of School Nurses has declared the theme for this year’s National School Nurse Day as “The School Nurse:  Caring for Others, Caring for Ourselves.”  Administration recommends adoption of resolution in support of May 7, 2014 as National School Nurse Day.  (Dr. Mary Ann Dewan)

 

      *    K.    Request Approval of Resolution in Support of May 2014 as National Asian—Pacific American Heritage Month

                    National Asian—Pacific Heritage Month originated in a congressional bill.  In 1977, Reps. Frank Horton of New York and Norman Y. Mineta of California introduced a House resolution that called upon the President to proclaim the first week of May as National Asian—Pacific Heritage Week.  In 1978, President Jimmy Carter signed a Joint Resolution designating the annual celebration.  Administration recommends adoption of resolution in support of May 2014 as National Asian—Pacific American Heritage Month.  (Dr. Mary Ann Dewan)

   

12.       ACTION ITEMS

 

      *    A.    Request Approval of the 2014-15 Non-Public School Contracts

                    The Santa Clara County Office of Education (SCCOE) has been the district of residence for all Licensed Care Institution (LCI) students placed in Non-Public Schools (NPS) for more than 20

                    years.  Student placement is based upon the student’s IEP Team’s determination that the public school system cannot meet the instructional and service needs of the student.  Under the Individuals with Disabilities Education Act (IDEA), cost cannot be a factor when determining student placement.  Costs are fully reimbursed to the SCCOE by the State of California and the student’s district of residence.  Funding has been incorporated into the FY 2014-15 budget to cover this expense.  Administration recommends approval of the 2014-15 non-public school contracts.  (Dr. Mary Ann Dewan)

 

      *    B.  Request Approval of Contract Exceeding $250,000 for Excel Learning Academy

                  The Migrant Education Program places a strong emphasis on powerful summer interventions with particular emphasis on Algebra readiness.  We have contracted with Excel Learning Academy for the past five years to facilitate a six week/six hours daily math and English-Language Arts intervention.  The contract includes all aspects of the program including transportation.  Funds have been incorporated for this purpose in the FY13-14 budget.  Administration recommends approval of contract exceeding $250,000 for Excel Learning Academy.   (Dr. Mary Ann Dewan)

 

      *    C.  Request Alternate Appointments to Successor Agency Oversight Boards

                  The former Director of District Business Advisory Services (DBAS) was the Santa Clara County Board of Education’s Alternate Appointment for four Successor Agency Oversight Boards.  Administration recommends approval of alternate appointments as presented to the Board.  (Dr. Mary Ann Dewan)

 

13.       INFORMATION ITEM

     

      *    A.  Update on Impact of the Local Control Funding Formula (LCFF) on County Sponsored Charter Schools

                  The 2013-14 Budget replaced the previous K-12 finance system of Revenue Limits with a new Local Control Funding Formula (LCFF).  For school districts and charter schools, the LCFF creates base, supplemental, and concentration grants in place of previously existing K-12 funding streams, namely revenue limits and categorical programs.  Staff will present an overview of the estimated impact of LCFF on districts in Santa Clara County.   (Micaela Ochoa)

 

      *    B.  Discussion on Request for Proposals (RFP) for Lobbyist   

                  In May of 2006, an RFP was issued for Legislative Advocacy Services.  The current contract for Legislative Advocacy Services expires on June 30, 2014.  Since it has been eight years since an RFP has been issued for this service, it is necessary to initiate a new RFP.  (Dr. Mary Ann Dewan)

      

      *    C.  First Reading of Revised Board Policy 3312(a) – Contracts

                  On April 9, 2014, the Policy Development Subcommittee met and approved the revision of BP 3312(a).  The policy revision addresses board approval of contracts that exceed $100,000.  Information on the new Professional Services Agreement will be presented.  (Vice President Green)

   

      *    D.  Review Professional Services Agreement

                  The Santa Clara County Office of Education (SCCOE) staff and the Santa Clara County Board of Education (SCCBOE) have engaged in a review and analysis of its contracting practices. On October 2012, the County Superintendent requested an audit of Proposition 55 contracting processes related to the construction projects.  On October 2013, the SCCOE received the Performance Audit related to contracting practices with the Proposition 55 New Construction Project (for the period 2004 through 2012).  Among the key facts and findings was a lack of policies and procedures, or lack of following policies, related to contracting and a general break down of internal controls.  This presentation will review the Professional Services Agreement.  (Maribel Medina and Micaela Ochoa)

 

      *    E.  Head Start Monthly Board Reports

                  As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Reports for March 2014 will be presented.  (Dr. Mary Ann Dewan)

 

14.       FUTURE AGENDA ITEMS

Requested items by Board members may be addressed at this time.

·         Update on Discovery Charter School 1, May 21 (Member Chang)

·         Update on Alternative Education Department including Lunch Services and After-Hours Family Mental Health Services Pilot, June  4  (Member Di Salvo)

·         STRIVE and Collective Impact (Member Di Salvo)

·         Charter Schools Workshop (President Beauchman)

·         Broadcasting board meetings via CreaTV (Vice President Green)

·         Foster Vision (Member Mah)

·         Early Childhood – general policies and procedures  (Member Mah)

 

15.      ADJOURNMENT

 

The next Board of Education meeting is scheduled for May 21, 2014.  For Board agendas and meeting minutes please see our website at www.sccoe.org.