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SANTA CLARA COUNTY BOARD OF EDUCATION

1290 Ridder Park Drive

San Jose, California 95131

   

BOARD AGENDA

April 23, 2014

Regular Meeting #2137

San Jose Room

5:00 p.m.

     

 

OPEN SESSION 5:00 p.m.  (San Jose Room)

 

1.         CALL TO ORDER  

A.  Roll Call  (Including Action on Absences if Necessary)

            B.  Adoption of Agenda

            C.  Pledge of Allegiance

 

2.         EMPLOYEE OF THE MONTH RECOGNITION:    Kim Boverio, Early Learning Services Specialist, Inclusion Collaborative, Early Learning Services

 

3.         VOLUNTEER OF THE YEAR RECOGNITION

For over 30 years, the San Andreas Regional Center (SARC) Foster Grandparent Program volunteers have assisted children in Santa Clara County Office of Education’s classrooms. SARC promotes a connection with the generations and provides a service that addresses community needs by creating meaningful relationships with children. SARC volunteers provide encouragement and companionship on a one-on-one basis and small groups to improve students’ physical, mental, emotional and social well-being. Each year, 20 to 30 volunteers serve 15 to 25 hours per week each in our special education classrooms.  (President Beauchman)

 

4.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

       

 CLOSED SESSION (Board Room)  

 

5.         The Board will hold a Closed Session to consider the following item: 

 

A.    Conference with Real Property Negotiators

(Government Code Section 54956.8)

Property:  38 North Almaden Blvd., Unit 1800, San Jose, CA  95110

Agency Negotiator: Micaela Ochoa, Chief Business Officer, SCCOE

Under Negotiation: Price and Terms

 

OPEN SESSION Immediately Following Closed Session ― Approximately 5:45 p.m. (San Jose Room)  

 

6.         Report of actions taken in Closed Session

 

7.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

8.         CORRESPONDENCE   

            Correspondence addressed to the Santa Clara County Board of Education.  Correspondence addressed to individual board members will be mailed to them directly.

 

·         Letter, April 2014, Mike Blach, Co-Chair of Rotary PlayGarden Campaign Cabinet

·         Document entitled “PTA National Standards for Family—School Partnerships Assessment Guide, received April 10, 2014, Diane Foote, Leadership Mentor—California State PTA

·         Document, PTA in California Spring 2014 Newsletter, received April 10, 2014, Diane Foote, Leadership Mentor—California State PTA

·         Letter, April 10, 2014, Preston Smith, Rocketship Education, Subject:  Rocketship’s decision to no longer pursue a Rocketship Elementary School at the Tamien site

·         Email, April 9, 2014, Laura Nolan, Subject:  Question.  Another Audit? What was wrong with the first one?

·         Email, April 12, 2014, Dave Cortright, Subject: BCS breaks the law by claiming copyright on public materials

 

9.         SUPERINTENDENT’S REPORT

 

10.      Board Committee Reports:   

                  Committee members may provide or report on recent committee activities.

1.      Budget Study Committee (Dr. Mary Ann Dewan, Chair)

2.      Policy Subcommittee  (Vice-President Green, Chair)

3.      Joint Legislative Advisory Committee  (Grace Mah, Chair)

4.      Head Start Policy Council  (Grace Mah)

5.      Regional Operations Committee [ROP]  (Michael Chang)

6.      Santa Clara County School Boards Association Executive Board (Anna Song)

7.      Joint Committee on Child Care (JCCC)  (Grace Mah, Joseph Di Salvo)

8.      Warmenhoven Inclusion Collaborative (Julia Hover-Smoot)

9.      California School Boards Association (CSBA) Delegate  (Vice President Green)

10.  California County Boards of Education (CCBE) Board of Directors   (Vice President Green)

 

11.       County Board of Education Members Report 

            The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

 

12.       CONSENT ACTION ITEMS   

 

      *    A.    Request Approval of Minutes of Special Board Meeting of April 9, 2014 (#2135-S1)

 

      *    B.    Request Approval of Minutes of Regular Board Meeting of April 9, 2014 (#2136)

 

      *    C.    Request Approval of Submission of a Supplemental Head Start/Early Head Start Grant Application

                    The Early Learning Services Department has received notification from the Administration of Children and Families, Health and Human Services Department that the Santa Clara County Offices of Education is eligible to apply for a supplemental grant application in the amount of $1,461,412.  The grant will include the Reinstatement of 5.27% in the amount of $1,172,244; and a COLA increase of 1.3% in the amount of $289,168. These funds will be available May 1, 2014 and will cover program operations through April 30, 2015.  Administration recommends approving submission of a supplemental Head Start/Early Head Start Grant Application.  (Dr. Mary Ann Dewan)

 

      *    D.    Request Approval of Revised Certification of Signatures for 2014  

                    The Board must approve certification of signature(s) of person or persons authorized to sign, in the absence of the County Superintendent, for orders drawn on the funds of the Santa Clara County Office of Education, notices of employment and contracts in accordance with the provisions of Education code Sections 42632 and 42633.  The revision of the Certification of Signatures for 2014 includes Dr. Kelly Calhoun, Chief Technology Officer and Dr. Angelica Ramsey, Chief Academic Officer.  Administration recommends approval of revised Certification of Signatures for 2014. (Dr. Mary Ann Dewan)

 

      *    E.    Request Approval of Contract Increase Exceeding $100,000

                    In September 2010, the Santa Clara County Office of Education (SCCOE) created and implemented a wellness program for its employees in support of its goal to be a premier employer.  The SCCOE utilizes Vitality to encourage its employees to engage in healthy behaviors.  On June 30, 2014, SCCOE will close the Vitality mall and change the reward structure.  Over four years of the program and based on the activity trend and reports from Vitality, it is anticipated that if 100 percent of staff currently participating in the wellness program redeem their rewards points, SCCOE will have a mall liability of $66,000.  Closing the mall requires a purchase order increase from $96,000 to $162,000.  Administration recommends approval of contract increase exceeding $100,000.  (Philip Gordillo)

 

      *    F.    Request Approval of Resolution in Support of May 2014, as Employee Health and Fitness Month

                    Employee Health and Fitness month is a global observance of health and fitness in the workplace.  The goal of Employee Health and Fitness Month is to promote the benefits of a healthy lifestyle to employers and their staff through worksite health promotion activities and environments.  During Employee Health and Fitness month, SCCOE will celebrate the current employee wellness program, recognize wellness champions and promote an organization-wide campaign encouraging exercise frequency.  Administration recommends approval of resolution in support of May 2014 as Employee Health and Fitness Month.  (Philip Gordillo)

 

      *    G.    Request Acceptance of Donation

                    A donation was made to the Student Services Branch from Hala Lydah.  Administration recommends acceptance of donation.  (Dr. Mary Ann Dewan)   

 

      *    H.  Request Approval of the Closure of Edge Community Day School to Officially Cease the Use of the Associated County District School (CDS) Code

                  The implementation of the Local Control Funding Formula (LCFF) resulted in changes in Education Code.  One of the changes affected Community Day Schools operated by County Offices of Education.  Specifically, Senate Bill 97 repealed Education Code 48667.  Education Code Section 48667 stated that:  “For purposes of this article, each county office of education shall be deemed to be a school district.”  The Santa Clara County Office of Education (SCCOE) operates one community day school, Edge.  Because County Offices of Education (COEs) no longer have the authority to establish or operate a community day school, the SCCOE has collaborated with probation and other partners to address this change.  The SCCOE and all parties have agreed to continue Edge but will do so as a community school, thereby including it under the umbrella of the existing SCCOE community schools.  Administration recommends to approve the closure of Edge Community Day School to officially cease the use of the associated County District School code.  (Dr. Mary Ann Dewan)

 

13.       ACTION ITEMS

 

      *    A.  Request Approval of Head Start Self-Assessment Action Plan   

                  Head Start programs are required by federal regulations to conduct an annual self-assessment and submit a plan of action for areas of improvement to the Administration for Children and Families (ACF).  The Head Start Self-Assessment Action Plan needs to be approved by the Board of Education and the Head Start Policy Council.  Administration recommends approval of Head Start Self-Assessment Action Plan.  (Dr. Mary Ann Dewan)

 

      *    B.  Request Approval of Revised 2013-14 Comprehensive School Safety Plans     

                  The revised 2013-14 School Safety Plans for Santa Clara County Office of Education Schools (EDGE Program, County Community, Santa Clara County Juvenile Hall and Santa Clara County Special Education) outline site-specific programs and procedures required by Education Code Section 32280, et seq.  These programs and plans are mandated by the state law and address issues regarding safety, emergencies, discipline, visitation, codes of conduct and have been approved by School Site Councils in accordance with California statutory law.  Administration recommends approval of the revised 2013-14 Comprehensive School Safety Plans.  (Dr. Mary Ann Dewan)

 

      *    C.  Request Approval of Revised 2013-14 Single Plans for Student Achievement (SPSA)

                  The School Site Councils from Santa Clara County Office of Education’s (SCCOE) four schools (Alternative Placement Academy, County Community School, Juvenile Hall and Special Education) revised and approved their Single Plan for Student Achievement (SPSA) to include updated budget information.  Administration recommends approval of the revised 2013-14 Single Plans for Student Achievement for the four SCCOE schools:  EDGE Program, County Community School, Juvenile Hall and Special Education.  (Dr. Mary Ann Dewan)

         

14.       INFORMATION ITEMS

 

      *    A.  Memorandum of Understanding (MOU) between Santa Clara County Office of Education (SCCOE) and Alpha Public Schools

                  On October 2, 2014, the Santa Clara County Board of Education (SCCBOE) granted a charter to Alpha Middle School 2, a California non-profit public benefit corporation.  At the time, the SCCBOE requested that an MOU be drafted and entered into with Alpha Middle School 2 to include the conditions of approval mandated by the SCCBOE’s approval of the charter petition.  Staff will present the MOU signed by Alpha Public Schools.  The conditions of approval can be found as items “a” and “b” in Section VII of the agreement, pages 8-9.  (Toni Cordova)

 

      *    B.  Educare of California at Silicon Valley (ECSV) Update

                  The Santa Clara County Office of Education (SCCOE) is a core member of the multi-agency partnership bringing an Educare school to Santa Clara County and California.  Educare schools are high quality, full-day, full-year early childhood education and family support programs that have been shown to close the achievement gap.  Each Educare school is housed in a purpose built facility that acts as a wrapper and support for the program and a visible demonstration to the community of the partners’ commitment to the importance of early childhood education.  The ECSV facility, to be built on the campus of Santee Elementary School in the Franklin-McKinley School District in east San Jose, will be a 28,000 square foot facility opening with 12 classrooms and a planned expansion to 16 classrooms at a later stage.  (Toni Cordova)

 

      *    C.  Dropout Recovery Programs  

                  The Student Services Branch has been studying dropout recovery programs to determine possible adjustments and/or new program development that may apply to our Alternative Education Department.  Dropout recovery programs assist students who have disengaged from school and offer an opportunity for them to make up credits to graduate.  This report will summarize what has been learned as a result of that study and our recommendations for program changes.  Specifically, Come Back Kids of Riverside County and The Magic Johnson Bridgescape Program will be discussed.   (Dr. Mary Ann Dewan)

 

      *    D.  FosterVision Project Update   

                  The Santa Clara County Office of Education’s (SCCOE) “FosterVision” project has created a unique online system to track and manage data around Santa Clara County’s foster youth population and partner with local public agencies to share relevant data more efficiently and effectively to improve services to these students.  Staff will provide an update of the progress of this important project as well as some exciting future opportunities leveraging these important resources.  (Dr. Kelly Calhoun and Sonja House)

 

            E.   Update on Superintendent Search Process   

                  Trustee Anna Song has requested an update on the County Superintendent of Schools search process.

 

      *    F.  First Reading of Revised Board Policy 3312(a) – Contracts

                  On April 9, 2014, the Policy Development Subcommittee met and approved the revision of BP 3312(a).  The policy revision addresses board approval of contracts that exceed $100,000.  (Vice President Green)

       

      *    G.  Williams Complaint Report

                  Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.  No Williams complaints were received during the January through March 2014 reporting period.  (Dr. Mary Ann Dewan)

 

      *    H.  Head Start Monthly Board Reports

                  As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  This report covers February 2014.  (Dr. Mary Ann Dewan)

   

15.       FUTURE AGENDA ITEMS

Requested items by Board members may be addressed at this time.

·         Update on Discovery Charter School 1, May 21 (Member Chang)

·         Update on Alternative Education Department including Lunch Services and After-Hours Family Mental Health Services Pilot, June  4  (Member Di Salvo)

·         STRIVE and Collective Impact (Member Di Salvo)

·         Charter Schools Workshop (President Beauchman)

 

16.      ADJOURNMENT

 

The next Board of Education meeting is scheduled for May 7, 2014.  For Board agendas and meeting minutes please see our Web site at www.sccoe.org.