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SANTA CLARA COUNTY BOARD OF EDUCATION

1290 Ridder Park Drive

San Jose, California 95131

 

BOARD AGENDA

April 9, 2014

Regular Meeting #2136

San Jose Room

6:00 p.m.

 

 

 

OPEN SESSION 6:00 p.m.  (San Jose Room)

 

1.         CALL TO ORDER  

A.  Roll Call  (Including Action on Absences if Necessary)

            B.  Adoption of Agenda

            C.  Pledge of Allegiance

 

2.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

3.         Celebrating Head Start: A Tradition of Excellence for Children and Families

 

CLOSED SESSION  (Board Room)  

 

4.         The Board will hold a Closed Session to consider the following items: 

           

A.     Subject Matter:  Inter-District Transfer Appeal Filed on Behalf of Student

Resident District:  Orchard School District 

Desired District:  Los Altos School District

 

B.     Conference with Legal Counsel – Existing Litigation (Government Code Section  54956.9(d)(1))

San Jose Unified School District v. Santa Clara County Office of Education, et al.,

Santa Clara County Superior Ct. Case No. 113CV241695

   

C.     Public Employee Appointment/Employment (Government Code 54957)

Title:  Interim County Superintendent of Schools

 

D.    Conference with Legal Counsel – Potential Litigation Government Code Section 54956.9(d)(4)(one case)

 

OPEN SESSION Immediately Following Closed Session ― Approximately 7:30 p.m. (San Jose Room)  

 

5.         Report of actions taken in Closed Session

 

6.         PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD

            At this time members of the public may address the Board on any issue within the subject matter jurisdiction of the Board or agenda item.  Members of the public may also address the Board on an agenda item before or during the Board’s consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

7.         CORRESPONDENCE   

            Correspondence addressed to the Santa Clara County Board of Education.  Correspondence addressed to individual board members will be mailed to them directly.

 

·         Letter, March 25, 2014, Anonymous, RE:  Enrollment Process at Bullis Charter School

·         Letter, March 31, 2014, Richard Chavaria and Eva Nieto, RE:  List of Reported Abuses by the San Jose Unified School Di8strict (SJUSD) Principal at Anne Darling Elementary School

 

8.         SUPERINTENDENT’S REPORT

 

9.         CONSENT ACTION ITEMS   

 

      *    A.    Request Approval of Minutes of Regular Board Meeting of March 19, 2014 (#2135)

 

      *    B.    Request Approval of West Ed E3 Coaching and Technical Assistance Contract   

                    The Head Start Program will contract with the WestEd E-3 Institute to improve the quality of early education sites participating in the Race to the Top (RTT) Initiative through coaching and technical assistance.  The original amount of the contract is $120,000.  However, due to the delayed hiring of a Teacher/Coach in January 2014, $53,389 of the contract will be expensed in the current FY13-14. The Santa Clara County Office of Education will request from the grantor that unspent monies be carried over into FY14-15.   (Dr. Mary Ann Dewan)

 

      *    C.    Request Acceptance of Non-Competitive Grant for Advancing Summer Matters Initiative through Technical Assistance Capacity Building   

                    The goal of this project is to support the building of exemplary technical assistance (TA) to support the David and Lucile Packard Foundation’s Summer Learning Matters Initiative with the capacity to support the diverse needs of after school summer learning programs across the state.  The Santa Clara County Office of Education would receive $500,000 from the David and Lucile Packard Foundation from January 1, 2014 – December 31, 2014 for its ASAPConnect project.  Administration recommends submitting a non-competitive grant for Advancing Summer Matters Initiative through Technical Assistance Capacity Building.   (Dr. Angelica Ramsey)

   

      *    D.    Request Approval of Acceptance of Additional CTE Teach Grant Funds

                    CTE Teach is a program that provides a new teacher support to CTE teachers in K-12 districts, ROCP’s, community colleges and charter schools.  CTE Teach has increased the amount of funds for this period from $2,000 to $3,400.  The Board approved acceptance of a $2,000 Grant Funds at the January 15, 2014 meeting.  Administration recommends approval of acceptance of additional CTE Teach Grant Funds.  (Dr. Angelica Ramsey)

 

      *    E.    Request Approval of Acceptance of a Non-Competitive Grant for Region 5 under the Regional School and District Support System (RSDSS) 

                    As the Local Educational Agency (LEA) for Region 5, the Santa Clara County Office of Education is authorized to receive $641,504 under the Regional School and District Support System (RSDSS) initiative.  The grant period is from July 1, 2013 – September 30, 2014.  Region 5 provides services to school and districts in Monterey, San Benito, Santa Cruz and Santa Clara counties.  Administration recommends approval to accept of a non-competitive grant for Region 5 under the Regional School and District Support System.  (Dr. Angelica Ramsey)

 

      *    F.    Second Reading of Revised Board Policies 0460, 3513.3, and 5131.62

                    On March 5, 2014 the Policy Development Subcommittee met and approved the revision of the following Board Policies (BP):  BP 0460—Local Control and Accountability Plan, BP 3513.3—Tobacco Free Schools and BP 5131.62—Tobacco (Students). Administration recommends adoption of Second Reading of Revised Board Policies 0460, 3513.3 and 5131.62.  (Vice President Green)

 

      *    G.    Second Reading of Revised Board Bylaw 9010 – Public Statements

                    On March 5, 2014, the Policy Development Subcommittee met and approved the revision of   Board Bylaw 9010—Public Statements.  The bylaw revision addresses the responsibility of Santa Clara County Board members when speaking with members of the public, community groups, or the media. Administration recommends adoption of Revised Board Bylaw 9010 – Public Statements.      (Vice President Green)

 

10.       ACTION ITEMS

 

      *    A.     Request Approval to Amend MOU with Head Start for FY 2014-15  

                    Sequestration created a significant negative impact on Santa Clara County Office of Education (SCCOE) federally funded programs, including the Head Start Program.  On May 22, 2013, the Board approved a Memorandum of Understanding (MOU) with Head Start that would provide a contribution of $1.12 million to the program to use in FY 2013-14 and FY 2014-15 for direct services to students to cover the loss in funding as a result of Sequestration.  The MOU states

                    that if Sequestration is rescinded, the funds would be returned to the SCCOE. The Early Learning Services Dept was notified by the Administration of Children and Families, Health and Human Services Dept that the SCCOE would be eligible to apply for supplemental funding for FY 2014-15 that would include the Reinstatement of Sequestration of 5.27% and a COLA increase of 1.3%.  The Head Start program will apply for this supplemental funding and a revised Head Start grant application is anticipated to be presented to the Board for approval on April 23, 2014.  Administration recommends approval of the amended MOU with Head Start for FY 2014-15. (Dr. Mary Ann Dewan and Micaela Ochoa)

      *    B.    Request Approval of the name Seven Trees Educational Center for the Special Education Facility located at 300 El Cajon Drive

                    The special education facility project is the last of six scheduled projects funded under the Proposition 55 for Construction.  The facility was completed in early 2014.  Pursuant to BP 7310, a citizen advisory committee was appointed to consider names for the new special education facility located at 300 El Cajon Drive in San Jose.  This facility is located within the Franklin McKinley School District.  Administration recommends approval of the name Seven Trees Educational Center for the special education facility located at 300 El Cajon Drive.  (Dr. Mary Ann Dewan)

 

      *    C.    Approve Interim County Superintendent of Schools Agreement

                    The Board will begin a nation-wide recruitment process to hire a permanent County Superintendent.  Until such a permanent Superintendent is hired, the Board is vested with the authority to appoint an Interim County Superintendent.  Requested action is to appoint Dr. Mary Ann Dewan as Interim County Superintendent pursuant to the terms of the attached Interim County Superintendent Agreement. (President Beauchman)

 

11.       INFORMATION ITEMS

 

      *    A.  Kids in Common – It’s 2014:  How are the Children?

                  Kids in Common is a community organization that focuses on systemic change to improve children’s lives in Santa Clara County.  Dana Bunnett, Director of Kids in Common, will provide an update on the Children’s Agenda and the progress on creating a community where every child is safe, healthy, successful in learning, and successful in life.  (Dr. Mary Ann Dewan)

 

      *    B.  Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) Update

                  The 2013-14 Budget replaced the previous K-12 finance system and also introduced the Local Control and Accountability Plan (LCAP).  For school districts, charter schools, and county offices of education, the LCFF and LCAP create specific requirements that take effect July 1, 2014.  The Education Services Branch and Business Services Branch will present a summary of the information they have been providing to school districts and charter schools.                    (Dr. Angelica Ramsey and Micaela Ochoa)

     

      *    C.  DataZone Data Warehouse Project Update

                  The Santa Clara County Office of Education’s data warehouse project has made significant progress in delivery of the latest cutting edge tools for data consolidation, aggregation, reporting and analysis using our own data.  This report will provide a project update as well as some exciting future opportunities leveraging these important resources.  (Dr. Kelly Calhoun)

 

            D.  Board Committee Reports on:   

                  Committee members may provide or report on recent committee activities.

1.      Budget Study Committee (Dr. Mary Ann Dewan, Chair)

2.      Policy Subcommittee  (Vice-President Green, Chair)

3.      Joint Legislative Advisory Committee  (Grace Mah, Chair)

4.      Head Start Policy Council  (Grace Mah)

5.      Regional Operations Committee [ROP]  (Michael Chang)

6.      Santa Clara County School Boards Association Executive Board (Anna Song)

7.      Joint Committee on Child Care (JCCC)  (Grace Mah, Joseph Di Salvo)

8.      Warmenhoven Inclusion Collaborative (Julia Hover-Smoot)

9.      California School Boards Association (CSBA) Delegate  (Vice President Green)

10.  California County Boards of Education (CCBE) Board of Directors   (Vice President Green)

 

            E.  County Board of Education Members Report  

                   The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

 

12.       FUTURE AGENDA ITEMS

Requested items by Board members may be addressed at this time.

·         Update on Alpha Middle School 2 MOU, April 23 (Vice President Green)

·         Come Back Kids Program … Riverside COE, April 23 (President Beauchman)

·         Update on Discovery Charter School 1, May 21 (Member Chang)

·         Update on Alternative Education Department including Lunch Services and After-Hours Family Mental Health Services Pilot, June  4  (Member Di Salvo)

·         Drop Out Recovery – Magic Johnson Program (Member Di Salvo)

·         STRIVE and Collective Impact (Member Di Salvo)

 

13.      ADJOURNMENT

 

The next Board of Education meeting is scheduled for April 23, 2014.  For Board agendas and meeting minutes please see our Web site at www.sccoe.org.