SANTA CLARA COUNTY OFFICE OF EDUCATION
Job Description

VOLUNTEER COORDINATOR, STAFF DEVELOPER

SUMMARY: Plans, organizes, coordinates and oversees the volunteer program as well as a comprehensive staff/organizational development program of the Santa Clara County Office of Education (SCCOE); seeks grants; solicits the involvement of public and private businesses and agencies; and performs all other related duties.

45% VOLUNTEER PROGRAM

Coordinates the recruiting, training and evaluating of volunteers for student programs in accordance with state/federal laws and administrative regulations; trains volunteers and site liaisons; establishes volunteer reporting mechanisms, recruitment and volunteer goals; develops, prepares and makes presentations to business and private organizations submitting and requesting funding, internships, and/or personnel involvement in volunteer programs; develops and designs surveys to ascertain and assess volunteer opportunities or needs of student programs; develops and maintains volunteer databases and web information; develops, revises and interprets program materials including orientation, handbooks and procedures guides and assists with those that apply to volunteers and site liaisons; coordinates volunteer recognition events; identifies external agencies that would be a source of volunteers as well as a means of publicizing volunteer opportunities and establish a database of these agencies/individuals.

45% STAFF DEVELOPMENT

Assists and participates in the planning and coordinating a county-wide staff/organizational development program for all levels of staff; designs training sessions, modules, processes, measurement tools and follow-up activities as assigned; serves as a staff development trainer or presenter; creates, prepares and presents comprehensive reports and summaries; coordinates training session staffing; oversees advertisements for training opportunities, staff development programs and course enrollment; markets and publicizes training sessions, encouraging maximum participation; analyzes training evaluation information; serves as facilitator and advisor to educational and other external agencies; researches and recommends staff development courses; works with program staff and instructors regarding staff/organizational planning, methods, objectives and evaluation outcomes; maintains a database of training curricula/files and registration data; and interviews, recommends and evaluates external trainers and presenters.

5% BUDGET

Seeks grants; solicits donations; and assists in budget development and monitors budget allocations and related requests.

5% RELATED ACTIVITIES

Performs all other related duties.

DECISION-MAKING AND PROBLEM-SOLVING: Interprets regulations relating to volunteers and determines volunteer assignments; assists student programs with knowledge and suggestions to resolve issues involving volunteers; and determines criteria for the selection of presenters and trainers. Develops and implements short-term in own program/department; requires some exercise of judgment and discretion in interpreting and adapting guidelines to specific problems; situations are somewhat varied and moderately complex; and participates in decisions that have major impact on a division and/or its clients.

REQUIRED MINIMUM SKILLS AND ABILITIES: Knowledge of laws relating to the governance of volunteer programs; knowledge of advanced technical skills in formulating and evaluating training methods and programs; knowledge of current and innovative training theory, techniques and methods; skill to facilitate and organize staff development and strategic planning activities; ability to create effective and relevant training modules, courses and evaluation mechanisms; knowledge of grant or proposal writing; skill and ability to use office application programs; skill to select and evaluate professional experts, trainers and presenters; advanced skill in communicating, orally, and, in writing, with large and small group audiences; skill in collecting and assembling data, preparing reports, monitoring progress and analyzing data; skill in budget preparation; ability to administer programs; ability to direct, train and monitor others of comparable skill; and skill in working with others in a wide variety of situations.

REQUIRED MINIMUM TRAINING, EDUCATION, AND LICENSING: Bachelor’s degree from an accredited college or university with major course work in organizational development, management, staff development, or a related field; a valid California Driver's License.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Two years of job-related experience with demonstrated competence.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts are somewhat unstructured, and are frequently with high-level individuals inside and outside the unit; and contacts are to gather data for decision making and problem solving.

ENVIRONMENT: Office setting, driving to various locations.

PHYSICAL REQUIREMENTS: Hearing and speaking to exchange information in person and on the telephone; seeing to read, prepare and proofread documents; continuous sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; regularly lifts and/or moves objects weighing up to 10 pounds and frequently lifts objects weighing up to 25 pounds.

 

 

 

Approval by Personnel Commission: April 28, 2005