SANTA CLARA COUNTY OFFICE OF EDUCATION
Job Description

DIRECTOR, GENERAL SERVICES

SUMMARY: Directs the daily operation of the General Services Department; develops and monitors program objectives and budgets; conducts periodic operational audits to ensure compliance with established laws; selects, evaluates, and trains support staff; and performs all other related duties.

45% PROGRAM MANAGEMENT

Plans, coordinates, and participates in daily department operations, including overall facilities planning, maintenance and operations, custodial services, purchasing/contracts, food production, warehouse and mail distribution, and conference center operations. Supervises the development, administers, and monitors department budget; and conducts periodic operational audits and analyses to ensure compliance with established laws, policies, and procedures.

30% PROGRAM DEVELOPMENT

Develops goals and objectives; establishes priorities; participates in developing, recommending, and coordinating the implementation of procedures, practices, and policies within the department.

20% SUPERVISION

Selects, trains, assigns work to, delegates responsibility to, and evaluates support staff.

5% RELATED ACTIVITIES

Performs all other related duties.

DECISION-MAKING AND PROBLEM-SOLVING: Reviews and approves facilities and purchasing contracts and selects staff. Forecasts trends and sets direction for Office and/or participates in planning for external agencies; uses non-traditional approaches to problem-solving; recommends new or revised standards, policies, etc.; uses specialized techniques in analysis of collected data; situations are varied and frequently highly complex; and makes program decisions that frequently have major impact on the entire Office.

REQUIRED MINIMUM SKILLS AND ABILITIES: Skill in interpreting school law and applicable government and administrative codes that pertain to area of responsibility; knowledge of legislative process and how school laws are developed; knowledge of laws, ordinances, regulations, and rules that pertain to area of responsibility; skill in computer software applications, including word processing, spreadsheets, and project management; mastery skill in communicating in critical situations, both orally and in writing; advanced skill in financial and other statistical analysis; mastery skill in creative and adaptive program planning, design, implementation, maintenance, and evaluation; advanced skill in managing personnel through subordinate management and supervisory staff; and advanced skill in adapting style in divergent situations with groups on a frequent basis.

REQUIRED MINIMUM TRAINING, EDUCATION, AND LICENSING: Master's degree from an accredited college or university with major course work in facilities acquisition, construction, business administration, public administration, or a related field, Master's degree in business administration is preferred; and a valid California driver's license.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Five years of job-related experience with demonstrated competence.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts have little or no predetermined structure, and are primarily with high-level individuals inside and outside the Office, such as managers, supervisors, consultants, insurance company representatives, contractors, medical service providers, and vendors; and contacts require decision-making and problem solving where Office-wide, cross-divisional concerns are at stake.

SUPERVISION: Directly supervises management and other support staff.

ENVIRONMENT: Indoor and outdoor environments.

PHYSICAL ABILITIES: Dexterity of hands and fingers to operate a computer keyboard; sitting or standing for extended periods of time; hearing and speaking to exchange information and make presentations; seeing to read and write reports.

 

 

Revised: July 28, 1988; March 26, 1998; February 24, 2005
Personnel Commission Approval:
Approved by Board of Education: December 7, 1988