Organizes, prepares, verifies, and maintains payroll source documents for regular and substitute certificated and classified employees

Analyzes and audits Monthly Attendance reports for classified and certificated employees; reviews, and verifies days/hours worked; tabulates and maintains balances for sick leave, vacation, and/or contract days, and adjusts salary as necessary

Prepares supplemental payrolls and adjustments for employees that submit late time sheets and for other irregular or non-recurring payments; calculates retroactive salary raises as needed

Reviews and processes Hourly/Daily Attendance reports and records for accuracy and completeness; calculates and records salary adjustments, overtime pay, and compensatory time as needed

Coordinates and makes highly complex calculations to arrive at the proper wage and sick leave and/or vacation usage in conjunction with SDI. claims

Establishes and set-ups payment boxes (i.e., extra duty, out of class, overtime, special compensation, retroactivity, prior period, vacation pay off, etc.); determines codes for retirement, pay plans, compensation and other rates of pay

Monitors limited term employee assignments for PERS eligibility and ensures such assignments are within established policies

Researches, analyzes and processes journal vouchers to correct expenditure errors or to comply with requests from managers; verifies salaries and benefits are charged to the proper accounts

Prepares and processes manual warrants based on interpretation of laws and collective bargaining unit agreements; ensures the accuracy of various payroll codes

Confers, assists, and serves as a resource to other departments, districts or outside agencies regarding payroll and payroll related items (retirement, SDI, W-2's, unemployment, workers' compensation); provides payroll related information to programs for grant purposes

Provides in-service training for clerical/secretarial employees on the accurate reporting of attendance for both the Monthly Attendance reports and the Hourly/Daily Attendance reports as required

Balances all payrolls and distributes payroll warrants to employees

Calculates and maintains classified seniority lists from payroll source documents for publication of seniority lists and possible layoffs

Performs all other related duties as assigned.

Appropriate laws, codes, regulations, requirements, and standards

Modern office methods, practices, and procedures

Proper use and operation of standard office equipment and machines such as calculator, adding machine, typewriter, computer terminal, and/or microfilm reader

Software programs such as Excel, File Maker Pro, and Microsoft Word.

Use courtesy and tact in a variety of stressful situations including public contacts, both on the telephone and in person and communicate effectively in written form

Accurately interpret and apply pertinent laws, codes, rules, and regulations

Reconcile differences within established payroll, retirement, and accounting system using highly developed analytical skills

Establish, prepare, and maintain complex payroll records, summaries, and reports

Troubleshoot and quickly identify problem areas or situations, evaluate problem causes and take appropriate action to resolve problems identified, and develop procedures as needed

Plan, organize, and perform assigned work tasks to meet designated time requirements

Establish and maintain effective work relationships with those contacted in the performance of required duties.