Job Description
MANAGER, PAYROLL SERVICES
SUMMARY: Manages and supervises, the processing, auditing, approval, and maintenance of payroll and Office-related fiscal documents for employee wage programs; serves as an informational and technical resource on payroll-related matters; develops and implements payroll programs; and performs all other related duties.
ACTIVITIES:
45% TECHNICAL ASSISTANCE
Plans, develops, implements, and maintains new, revised, or established programs and procedures; provides technical assistance on payroll-related matters; responds to inquiries regarding employee payroll status and computations; coordinates payroll and related activities with outside agencies and with internal departments; works closely with Personnel Services and field representatives in matters that relate to payroll and State Disability Insurance; provides technical expertise to payroll department staff; provides payroll information to program managers for budget preparation as needed; and analyzes financial reports.
30% SUPERVISION
Selects, trains, assigns work to , monitors, and evaluates support staff.
20% PROGRAM MANAGEMENT
Develops, implements, and maintains new and established payroll programs; monitors and reviews current practice to determine areas of need; collects and analyzes data on payroll-related activities; assists with the development and formulation of new and revised policies and procedures; develops program objectives and budget; approves payroll activities and processes regular and special payrolls; and approves payroll documents for submittal.
5% RELATED ACTIVITIES
Analyzes and compiles complex payroll and related financial information; and performs all other related duties.
DECISION-MAKING AND PROBLEM-SOLVING: Establishes procedures to comply with state and federal rules and regulations, Office policies, and labor contracts; develops system controls; develops recommendations for budget and personnel programs; makes staff decisions on employee selection, allocation, training, and evaluation; and operates within defined policy and regulations relating to repayment programs. Develops and implements short-term and long-term plans; provides data for long-term planning in own division; requires frequent exercise of discretionary judgment and specialized knowledge in interpreting and applying policies; situations are varied and sometimes highly complex; and makes program decisions that frequently have major impact on a division and/or its clients.
REQUIRED MINIMUM SKILLS AND ABILITIES: Ability to interpret policies and procedures governing contracts and employee compensation matters; ability to manage a payroll system for a large complex organization; advanced skill in communicating with others, both orally and in writing, with large and small group audiences; advanced skill in budget preparation and control; ability to administer programs; skill in personnel management through coordination and cooperation; and skill in working effectively with others in a wide variety of situations.
REQUIRED MINIMUM TRAINING, EDUCATION, AND LICENSING: Bachelor's degree from an accredited college or university with major course work in business management, accounting, or a related field; and a valid California driver's license.
REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Four years of job-related experience with demonstrated competence.
REQUIRED INTERACTION (NON-AUTHORITY): Contacts are somewhat unstructured, and are frequently with high-level individuals inside and outside the unit, such as supervisory and management staff, representatives from outside agencies, and Office employees; and contacts require planning, promoting, strategy development, decision making and problem solving.
SUPERVISION: Directly supervises highly skilled staff.
Revised: July 28, 1988
Personnel Commission Approval:
Approved by Board of Education: December 7, 1988