SANTA CLARA COUNTY OFFICE OF EDUCATION
Job Description

MANAGER, FACILITIES

SUMMARY: Under the direction of the General Services Director, plans, organizes and manages facility-related activities, including new construction, renovation, maintenance and operations, leasing, and assists school districts in facility planning and finance, redevelopment coordination, and performs all other related duties.

ACTIVITIES:

40% FACILITIES MANAGEMENT/CONSTRUCTION PROJECTS

Plans and coordinates facility needs based on projected changes; develops specifications and construction contracts; coordinates and monitors all new construction work; reviews, monitors, and coordinates the efforts of architects and contractors; obtains building permits; provides representation at government levels in all matters regarding facilities; provides cost estimates for site renovation; monitors construction and facilities-related litigation.

25% MAINTENANCE AND OPERATIONS

Manages, plans and coordinates and monitors centralized maintenance and operations' services to all COE sites including repair and maintenance for elevators, fire alarms, heating and air conditioning, plumbing, cleaning, painting and grounds maintenance; and administers programs related to safety, fire and security inspection; ensures periodic inspections of facilities, grounds, and equipment; plans and coordinates the deferred maintenance related activities; prepares and coordinates funding proposals for special repair and deferred maintenance; establishes practices and procedures including annual audits of maintenance related services; and develops standards, procedures, and policies regarding preventative and scheduled maintenance programs.

15% SERVICES TO SCHOOL DISTRICTS

Plans, organizes and manages programs, services and activities to assist school districts in the planning, site acquisition, financing, construction and renovation of school facilities including energy conservation programs, compliance with mandated health and safety regulations and American Disabilities Act (ADA).

10% LEASING

Develops, reviews and approves all facility leases.

5% SUPERVISION

Selects, trains, monitors and evaluates support staff.

5% RELATED ACTIVITIES

Performs all other related duties.

DECISION-MAKING AND PROBLEM-SOLVING: Manages construction, maintenance and operations, and leasing of facilities. Participates in forecasting trends and long-term facilities planning; implements and monitors projects; requires independence and autonomy in decision-making within framework of broadly stated policy guidelines, precedents, specialized knowledge, and prior research; situations are varied and frequently highly complex; and participates in decisions that sometimes have major impact office wide.

REQUIRED MINIMUM SKILLS AND ABILITIES: Knowledge of construction, building codes, facility maintenance and contract management; knowledge of facilities planning and finance, construction, architecture, preventative, corrective and deferred maintenance, maintenance administration, and Uniform Building Codes; knowledge of construction law; facility space usage and planning; Uniform Building Code; Uniform Fire Code; Uniform Plumbing Code; Uniform Mechanical Code and National Electrical Code. Familiarity with California Titles 21, 22 and 24, and California Public Works Construction Law. Possession of a California General Contractor license is desirable; advanced skill in communicating in critical situations, orally and in writing with business, education, and community leaders; advanced skill in financial and statistical analysis, program building, operations, funding, and maintenance; advanced skill in managing subordinate professional, management, and supervisory staff; ability to coordinate designs and programs requiring a degree of conceptualization and creativity; ability to develop project specifications; estimate construction costs; create critical path schedules and propose cost effective construction alternatives.

REQUIRED MINIMUM TRAINING, EDUCATION, AND LICENSING: Bachelor's degree from an accredited college or university with major course work in business or public administration, industrial engineering, industrial management, architecture, or a related field; and a valid California driver's license.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Four years of job-related experience with demonstrated competence in managing a comprehensive facilities program preferably with a school organization.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts are usually unstructured, and are primarily with high-level individuals inside and outside the Office, including administrators, contractors, architects, and government officials. Contacts require planning, promoting, strategy development, decision-making, and problem-solving.

SUPERVISION: Directly supervises supervisory and other support staff.

ENVIRONMENT: Indoor and outdoor environments.

PHYSICAL ABILITIES: Hearing and speaking to exchange information in person and on the telephone; seeing to read, prepare and proofread documents, perform assigned duties; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally as needed; lifting light objects.

Revised: 5/23/95; 02/24/05
Personnel Commission Approval: 5/23/95
Approved by Board of Education: 1988