Santa Clara County Office of Education
Job Description

MANAGER, HEAD START SUPPORT SERVICES - RESTRICTED

SUMMARY: Supervises the warehouse, custodial, and facilities units of the Head Start Program; coordinates contracted projects related to the construction, remodeling, and/or upgrading of Head Start facilities and the installation of re-locatable buildings; develops related goals and procedures, and recommends policies for compliance with local, state, and federal regulations; develops, prepares, and maintains budgets and reports required for the food program; and performs all other related duties.

35% FACILITIES MANAGEMENT AND CONSTRUCTION PROJECTS

Supervises construction and special projects related to the installation, remodeling, and inspection of Head Start facilities; works with administrative and technical personnel in the design of projects, including initial estimates of cost and schedules; reviews bid specifications to insure their thoroughness and accuracy in relation to approved plans; monitors the progress of contracted projects; prepares status reports for review; prepares, assembles, and monitors required documentation, including their timely submission for compliance with regulatory agencies; inspects contracted work and in consultation with appropriate personnel, formally approves all completed work and all change order requests; ensures accounting and payment system for projects is complete; assists in the preparation, update, and submission of the required long range plans; monitors and insures timely and appropriate development of project and project schedules; and attends Office, school, and community meetings to discuss projects. Coordinates the facility needs of the Children's Services Department central office; performs the fixed assets inventory at all Head Start sites; and assists with and coordinates the delivery, and installation of Head Start playground equipment and supplies.

20% WAREHOUSE SERVICES

Plans, develops, and monitors systems for storage and delivery of supplies to all Head Start sites; inventories and orders supplies and equipment; and oversees equipment and vehicle servicing.

20% SUPERVISION

Selects, trains, coordinates, schedules, and evaluates support staff; determines staffing levels; recruits and assigns work to substitutes; and coordinates in-service training as needed.

15% MAINTENANCE/CUSTODIAL SERVICES

Plans maintenance and custodial work schedules for sites; purchases supplies and equipment; and coordinates emergency on-site maintenance services.

5% BUDGET

Plans and recommends food services and facilities budgets.

5% RELATED ACTIVITIES

Performs all other related duties.

DECISION-MAKING AND PROBLEM-SOLVING: Participates in the selection of contractors and architects; coordinates with other departments, vendors, and agencies for purchase and repair of equipment; coordinates facilities maintenance and repair; evaluates the work of contractors, vendors and service people; monitors and reports on program compliance with state and federal regulations; and develops and implements short-term and long-term plans; provides data for long-term planning in own division; requires frequent exercise of discretionary judgement and specialized knowledge in interpreting and applying policies; situations are varied and moderately complex; and makes decisions that have major impact on program/department.

REQUIRED MINIMUM SKILLS AND ABILITIES: Knowledge of applicable codes, laws, rules and regulations governing school and Head Start facility construction and repair; Ability to prepare and develop plans, specifications and costs estimates; knowledge of purchasing ethics; skill in communicating, orally and in writing, with large and small group audiences; skill in collecting and assembling data, preparing reports, monitoring progress and analyzing data; skill in budget preparation; ability to administer programs; skill in personnel management through coordination and cooperation; and skill in adapting style to divergent situations.

REQUIRED MINIMUM TRAINING, EDUCATION AND LICENSING: Bachelor's degree from an accredited college or university with major course work in architecture, engineering, business administration, or a related field; and a valid California driver's license.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Three years of job-related experience with demonstrated competence.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts are moderately structured, and are primarily with fellow employees in work unit and with other employees at a similar level outside the work unit, such as school personnel, vendors, parents, community groups, and federal and state agency personnel; and contacts are to gather data for decision-making, and problem-solving.

SUPERVISION: Directly supervises highly skilled and other support staff.

Revised: June 23, 1988, May 22, 2003 (Added Restricted Class); September 28, 2004
Personnel Commission Approval: May 23, 1995
Approved by Board of Education: December 7, 1988