JOB TITLE: Human Resources Specialist
DESCRIPTION OF BASIC FUNCTION AND RESPONSIBILITIES
To perform a wide variety of highly specialized clerical and technical support functions in compensation, employment, personnel records, position control, certificated recruitment, or other areas for the certificated and classified personnel of the Santa Clara County Office of Education. Employees in this job class receive limited supervision within a board framework of specialized policies and procedures. This job class participates in the effective establishment and maintenance of a variety of personnel records and reports requiring independent judgment in the application of established personnel policies and procedures, including, legal statutes, merit system rules, administrative regulations, and bargaining unit agreements. This job class requires considerable initiative, accuracy, attention to detail, organizational skills, and the ability to focus on multiple tasks within stringent timelines.
TYPICAL DUTIES
Performs a variety of clerical technical support duties for certificated and classified personnel employed under varying regulations, bargaining unit agreements, work calendars, and salary schedules
Exercises responsibility for the provisions of services and the accurate and timely resolution of employee-related problems
Establishes files for newly-hired employees; maintains official personnel records and files for all regular, limited-term, provisional, temporary, substitute certificated and classified personnel
Schedules and coordinates employment processing and pre-placement medical examination appointments; audits employment forms for accuracy and corrects data submitted as needed; provides and explains terms and conditions for employment to appropriate authority, and distributes related materials
Receives and verifies and uses discretionary judgment to act on credentials, experience, degrees, official transcripts, background investigations, professional references, and tuberculin tests results; fingerprints new employees as needed
Establishes and calculates employees’ salary placement and various other compensation entitlements approved by the County Superintendent of Schools and in accordance with negotiated agreements, policies and procedures
Screens, processes, posts, and records all personnel and position control related documents such as employment authorizations, separations, transfers, reassignments, and other status changes;
Receives and reviews documents for selected candidates; ensures compliance with selection procedures; consults with appointing authorities and other service units in Human Resources
Researches and analyzes personnel records to resolve specific problems and responds to specific inquiries related to assigned personnel functions
Trains staff in policies and procedures relating to assigned functions
Prepares, initiates, and distributes certificated position announcements and application materials; coordinates published and on-line advertisements
Screens applications and supporting documents for certificated positions; coordinates candidate eligibility with Credential Services
Reviews documents for vacant positions; verifies parameters; ensures positions requiring pre-placement physicals and Bona Fide Occupational Requirements are appropriate
Serves as a resource for all levels of staff and general public regarding policies and procedures, bargaining unit agreements, administrative regulations, and personnel actions
Prepares and distributes a variety of forms, lists, and correspondence related to assigned personnel functions
Establishes and maintains a variety of computerized and manual record-keeping systems to monitor expenditures and generate corresponding reports relating to assigned personnel functions
Operates a personal computer, utilizing various software applications, to enter, update, purge, and modify specific personnel data, and identify discrepancies
Assists in the preparation and promotion of recruitment activities; attends recruitment fairs; monitors applicant demographic data
Performs all other related duties.
EMPLOYMENT STANDARDS
Knowledge of:
modern office, methods, and procedures
effective record-keeping systems and procedures
basic research methods, techniques, and practices
proper principles of customer service, business correspondence, and telephone etiquette techniques
personal computer operations and related software applications
principles of human resources management, employment law, employee relations, compensation, and customer service
proper English usage, spelling, grammar and punctuation
Ability to:
communicate effectively and tactfully in both oral and written form
perform complex arithmetic calculations with accuracy and speed
interpret, apply, and communicate procedures and practices, bargaining unit agreements, and administrative regulations
organize and prioritize assigned tasks to meet established schedules and timelines,
maintain accurate and confidential personnel records, in both computerized and manual systems
prepare a variety of correspondence, announcements, and reports relating assigned functions
work independently in stressful situations with limited supervision
understand and carry out oral and written instructions
keyboard accurately at a corrected speed of 50 net words per minute
operate a variety of office equipment including, but not limited to, calculators, typewriters, personnel computers and related peripheral equipment
maintain a cooperative and tactful relationship with those contacted in the course of assigned duties
EDUCATION AND EXPERIENCE
Generally, the required knowledge and abilities will have been acquired through a any combination of education and experience equivalent to three years of increasingly responsible human resources experience preferably in the public sector, supplemented by coursework in human resources management, recruitment, compensation, and/or employee relations.
Approved by the Personnel Commission: July 22, 1998