(PENDING PERSONNEL COMMISSION APPROVAL)

SUMMARY: Performs a variety of secretarial functions; reviews newspapers for issues of interest to the Office; monitors and processes Legislative Update service; assists with preparing and monitoring Communications Services and Public Information Consortium budget; and performs all other related duties.

50% ADMINISTRATIVE AND SECRETARIAL SUPPORT

Interacts with the public, news media, and Office staff; types and proofreads letters, memos, reports, and departmental publications; transcribes dictation from rough drafts, shorthand notes, and voice recordings; organizes and implements Office procedures; schedules appointments, meetings, travel, and conferences; screens calls and visitors, and refers inquiries; assists the director in routine personnel, budget, and payroll functions; orders, receives, initiates, and maintains a variety of files and records; has access to information relating to the Office's employer-employee relations; maintains files for legislative bill service; prepares billing for publication advertisements, subscriptions, and memberships; orders supplies; and distributes publications to all school district and Office staff.

20% NEWS CLIPPING SERVICE

Reads newspaper daily to identify issues related to education; locates articles and provides information to the director and superintendent; and disseminates information as directed to the Board of Education, Superintendent's Council and appropriate personnel.

15% LEGISLATIVE BILL AND SERVICE

Monitors and processes a legislative bill service for districts subscribing through the Public Information Consortium; and obtains electronic information from the School Services Fiscal Report.

10% BUDGET

Assists with preparing and monitoring the Communication Services and Public Information Consortium budgets; and monitors the general accounting of these budgets.

5% RELATED ACTIVITIES

Directs the work of a student assistant; and performs all other related duties.

DECISION-MAKING AND PROBLEM-SOLVING: Regularly plans own time, schedules activities and procedures; requires minimal interpretation of well-established policies and guidelines; situations are somewhat complex and somewhat varied; and makes work/functional unit decisions that frequently have major impact on program/department.

REQUIRED MINIMUM SKILLS AND ABILITIES: Ability to understand media terms; proficiency in word processing; ability to use a computer; ability to type a minimum of 60 words per minute; may require the ability to take dictation at 90 words per minute; ability to communicate with precision in grammar, spelling, punctuation, document construction, and editorial enhancement; skill in routine data collection, budget monitoring, and report preparation; ability to evaluate program, system, or procedure design and suggest changes; ability to direct and train others of comparable skill; and ability to work well with others in routine and non-routine situations.

REQUIRED MINIMUM TRAINING, EDUCATION, AND LICENSING: Completion of the twelfth grade, plus certification of completion from a secretarial program; or an associate degree from an accredited college with major course work in secretarial science, business communications, or a related field; and a valid California driver's license.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Two years job-related experience with demonstrated competence.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts are somewhat unstructured, and are primarily with fellow employees in work unit and with other employees at a similar level outside the work unit; some contacts may be with media representatives requesting information or assistance; and contacts are to solve day-to-day problems, seek data, and gain cooperation, such as to provide first contact for any district employee seeking public relations information or reporting media events.

Revised: December 16, 1988, July 5, 2000
Personnel Commission Approval: January 14, 2003

Board of Education Approval: December 7, 1988