SANTA CLARA COUNTY OFFICE OF EDUCATION
Job Description

SUMMARY: Manages facility-related and school building operations, including new construction, modernization and renovation projects, develops, reviews and approves facility leases for school sites operated by the County Office of Education; assists school districts in facility planning, finance and redevelopment coordination; and performs all other related duties as assigned.

ACTIVITIES:

30% FACILITIES MANAGEMENT/CONSTRUCTION PROJECT MANAGEMENT

Manages and coordinates facility related operations, school building construction, modernization and renovation projects; plans facility needs based on projected changes; develops plans and specifications for repair and improvement projects; negotiates construction contracts; obtains building permits; receives, assigns, monitors, and reviews work orders; makes final inspections and approves acceptance of all completed work; develops and implements goals, objectives, policies, and procedures regarding facility management and construction projects; provides representation to government and regulatory agencies in facility related matters; serves as the Office contact for matters related to facility management, construction, modernization and renovation monitors construction and facilities-related litigation; and maintains records of work accomplished; and prepares status reports.

20% CONTRACTOR AND STAFF COORDINATION

Supervises and coordinates contractors responsible for the work related to construction, maintenance, repair, and renovation of facilities; reviews, monitors and coordinates the work of architects, contractors and trades people, including initial estimates of cost and schedules; coordinates project activities with other General Services staff, administrators, principals, community representatives and other involved participates.

15% SERVICES TO SCHOOL DISTRICTS

Plans, organizes and manages programs, services and activities to assist school districts in the planning, site acquisition, financing, construction and renovation of school facilities including energy conservation programs, compliance with mandated health and safety regulations and American Disabilities Act (ADA).

10% LEASING

Develops, reviews and approves facility leases.

10% SUPERVISION

Selects, trains, monitors and evaluates support staff.

10% BUDGET

Prepares, monitors and administrates related program budgets.

5% RELATED ACTIVITIES

Performs all other related duties.

DECISION-MAKING AND PROBLEM-SOLVING: Determines the need and timing of facility repair, improvement and replacement; determines facility project priorities; determines which projects require review or approval from the County Board of Education, Division of the State Architect and others; establishes priorities for construction projects; manages construction, maintenance and operations, and leasing of facilities. Participates in forecasting trends and long-term facilities planning; implements and monitors projects; requires independence and autonomy in decision-making within framework of broadly stated policy guidelines, precedents, specialized knowledge, and prior research; situations are varied and frequently highly complex; and participates in decisions that sometimes have major impact office wide.

REQUIRED MINIMUM SKILLS AND ABILITIES: Knowledge of construction, building codes, facility maintenance and contract management; knowledge of facilities planning and finance, construction, architecture, preventative, corrective and deferred maintenance, maintenance administration, and Uniform Building Codes; knowledge of construction law; facility space usage and planning; Uniform Building Code; Uniform Fire Code; Uniform Plumbing Code; Uniform Mechanical Code and National Electrical Code. Familiarity with California Titles 21, 22 and 24, and California Public Works Construction Law. Possession of a California General Contractor license is desirable; advanced skill in communicating in critical situations, orally and in writing with business, education, and community leaders; advanced skill in financial and statistical analysis, program building, operations, funding, and maintenance; advanced skill in managing subordinate professional, management, and supervisory staff; ability to coordinate designs and programs requiring a degree of conceptualization and creativity; ability to develop project specifications; estimate construction costs; create critical path schedules and propose cost effective construction alternatives.

REQUIRED MINIMUM TRAINING, EDUCATION, AND LICENSING: Bachelor's degree from an accredited college or university with major course work in business or public administration, industrial engineering, industrial management, architecture, or a related field; and a valid California driver's license.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Four years of job-related experience with demonstrated competence in managing a comprehensive facilities program preferably with a school organization.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts are usually unstructured, and are primarily with high-level individuals inside and outside the Office, including administrators, contractors, architects, and government officials. Contacts require planning, promoting, strategy development, decision-making, and problem-solving.

SUPERVISION: Directly supervises highly skilled support staff.

Revised: 5/23/95; 02/24/05; 4/30/09
Personnel Commission Approval: 5/23/95
Approved by Board of Education: 1988