CLASS TITLE: Staff Coordinator, LPC

To coordinate communications, meetings, partnerships and information in support of the Local Early Education Planning Council (also known as LPC); to provide responsible staff assistance and administrative support to the LPC and perform related duties as assigned. Employees in this class receive limited supervision within a framework of specialized policies and procedures. Employees in this class serve as a liaison and technical resource to LPC members, school districts, early care and education programs, local agencies, and community agencies. This job class requires knowledge of available early care and education programs and services in the County of Santa Clara.

• Coordinates communications, meetings, partnerships and information in support of the Local Early Education Planning Council (LPC)
• Provides responsible staff assistance and administrative support to the Local Planning Council (LPC)
• Serves as a technical resource to Council members, early care and education providers, families, outside agencies and others concerning the LPC and related early care and education functions
• Serves as a liaison between County Office of Education, LPC, school districts, families, early care and education programs, local government, and community agencies
• Collaborates with Council in developing and implementing a comprehensive, county-wide early care and education plan that encourage public and private resources to assist with meeting identified early care and education needs
• Performs highly responsible administrative support functions; assists in arranging and coordinating department assignments and tasks; oversees and participates in recruiting and maintaining Council members; monitors the Professional Development and Retention Contract
• Coordinates with LPC members and participates in activities relating to early care and education development, early care education programs, enrollment and attendance
• Reviews RFP applications for funding submitted to the LPC; prepares evaluation reports of proposals in compliance with specific guidelines set forth by the Child Development Division of the CA Department of Education
• Provides timely and accurate RFP drafts to appropriate partners; ensures deliverables are completed
• Provides direct advisory and referral services to early care and education agencies, the educational community, and the general public
• Coordinates activities made by representatives of business, school districts, private providers, legislative offices and agencies (the LPC) to develop early care and education initiatives and to identify and address challenges
• Compiles and analyzes information to be included in the early care and education resource network; prepares and maintains narrative and analytical reports, statistical records, reports and files related to assigned functions
• Monitors, verifies and maintains accurate data relating to early care and education services, professional development and funding sources
• Plans, schedules, coordinates, and arranges Council meetings; takes and transcribes meeting minutes; prepares and distributes agenda and supporting documentation for Council meetings and other related meetings as assigned; presents materials and information related to community early care and education and related needs, issues, operations and activities
• Assists in the oversight of existing contracts, specifications, subcontracts and grants; prepares grant proposals and a variety of LPC directed reports
• Responds to inquiries, providing detailed and technical information concerning related standards, guidelines, requirements, issues, goals, objectives, progress, laws, codes, regulations, policies and procedures; and forwarding inquiries to appropriate agencies when necessary
• Operates standard office equipment including desktop computers, copiers, calculators and fax machines, and other peripheral equipment in the course of assigned functions
• Uses spreadsheet, word-processing, presentation and database software programs
• Procures and establishes collaborative relationships with existing and prospective grantors
• May direct the work of other office staff
• Perform related duties as assigned.

Possession of:

• A valid California Driver’s License
• A driving record that meets the insurance requirements of the County Office of Education

Knowledge of:

• Principles of child development, early care and education
• Educational programs, services, standards, requirements and procedures related to the Local Early Education Planning Council, early care and education
• Available early care and education providers in the County of Santa Clara
• Grants and funding concepts, resources and basic application procedures
• Applicable federal, state and local laws, ordinances and codes governing child care programs
• Family needs, early care and education provider issues
• Diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of County children
• Effective office principles, procedures and practices including filing systems, telephone techniques and report writing
• Effective record-keeping practices and procedures
• Office software application programs used for word processing, accounting, presentation and database purposes
• Proper English usage, spelling, grammar, and punctuation

Ability to:

• Coordinate communications, meetings, partnerships and information in support of the Local Early Education Planning Council
• Serve as a technical resource and liaison concerning Council and related early care and education functions
• Plan, schedule, coordinate and arrange Council meetings
• Understand and carry out oral and written instructions
• Interpret and apply applicable federal, state and local laws, ordinances, codes, rules, regulations, and procedures and policies
• Understand the methods by which Federal funds are distributed through the State Department of Education
• Use advanced discretion in organizing activities and setting priorities to meet established deadlines
• Work independently with limited supervision
• Remain current of the trends early care and education programs and the challenges facing child care providers
• Establish and maintain a wide variety of records and filing systems
• Compose, transcribe, edit and distribute a variety of correspondence, memoranda, narrative, statistical and analytical reports with clarity and precision
• Operate a variety of standard office equipment including, but not limited to, a desktop computer, copier, fax machine, calculator and other peripheral equipment
• Effectively use word processing, spreadsheet, database and presentation software application programs
• Establish and maintain effective partnership and working relationships with those contacted in the performance of assigned duties.

TRAINING AND EXPERIENCE

Any combination of education and experience that could likely provide the required knowledge and abilities would be qualifying. A typical way of demonstrating these qualifications would be:

BARGAINING UNIT: Office, Technical, and Business Services (OTBS) Unit

WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk. Incumbents are subject to constant interruptions

PHYSICAL DEMANDS: Incumbents regularly sit for long periods of time, walk short distances on a regular basis, use hands and fingers to operate desktop computer keyboard or other office equipment, reach with hands and arms, stoop, kneel, or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voice over telephone and in person; and move and transport materials weighing up to 20 pounds.

Approved by the Personnel Commission: August 26, 2004
Revised: 01/27/05; 11/12/2009