SANTA CLARA COUNTY OFFICE OF EDUCATION
Job Description

SUMMARY: Coordinates, plans, oversees and conducts the annual Self-Assessment and reporting in accordance with Head Start Performance Standards and Policy Council policies and procedures; monitors program areas to ensure efficient operation; oversees program data collection functions and data management processes and systems; prepares routine and comprehensive assessment reports; implements procedures for continuous monitoring of Head Start, Early Head Start and partner agencies operations; supervises support staff; and performs all other related duties.

35% PROGRAM SELF ASSESSMENT/MONITORING DATA MANAGEMENT

Plans, develops and implements and conducts an on-going monitoring and self-assessment program; provides leadership in the step by step process of implementing the self-assessment/monitoring process in accordance with 45 CFR 1304.50(d)(1)(viii) and 1304.51(I)(1); develops self-assessment instruments in accordance with performance standard and Federal guidelines; analyzes and interprets self-assessment/monitoring results; informs program management of non-compliance issues and develops strategic plan to address areas of non-compliance; prepares self-assessment finding(s) report for the Head Start Director, governing bodies and other management staff; oversees the compilation of the Program Information Report (PIR) to include teaching staff requirements; develops quality data management and assurance systems; provides guidance to partner staff in interpreting Head Start requirements as it relates to data collection and reporting; coordinates or participates in regular site visits to review files, validating PIR information; establishes and maintains data management processes and systems including specialized procedures for disabilities services; and prepares routine and comprehensive reports as necessary.

25% LIAISION/PROGRAM MANAGEMENT

Develops and implements procedures for continuous monitoring of Early Head Start and Head Start operations to ensure that these operations effectively implement Federal regulations; provides leadership with program managers of each performance standard area to ensure that any findings requiring correction are completed within specified timelines and the performance standard area is returned to full compliance; assists the Director in assigning responsible staff for addressing compliance issues; assists in the development of corrective action plans and monitor their implementation; designs a conflict resolution process to be used when there is non-agreement between members of the team; and interprets and applies Federal and state regulations and statutes, and policies appropriate to program activities;

15% PROGRAM DEVELOPMENT/TRAINING

Provides for the training necessary to conduct an annual quality self-assessment of each program performance standard area; provides training and technical assistance to staff and teams as necessary in the conducting of self-assessment or on-going monitoring process; maintains minutes and other forms of documentation to validate self-assessment training, planning and responsible team assignments; provides training on compliance issues related to program mandates including data management processes and systems.

15% SUPERVISION

Supervises, selects, trains, motivates, assigns work to and evaluates the work performance of support staff.

10% RELATED ACTIVITIES

Participates in writing the grant plan of action in conjunction with the Director, management staff, policy council, parents and staff; monitors self-assessment budget; develops community annual program reports as assigned; assists in effort to recruit and enroll families that qualify for the Head Start and Early Head Start Program; and performs all other related duties.

DECISION-MAKING AND PROBLEM SOLVING: Determines parent training content based on parent interest surveys and community assessments; develops and implements short-term plans in own program/department; requires frequent exercise of discretionary judgment and specialized knowledge in interpreting and applying policies; situations are varied and moderately complex; and participates in program decisions that frequently have major impact on a division and/or its clients.

REQUIRED MINIMUM SKILLS AND ABILITIES: Knowledge of community social services agencies; knowledge of federal, state and local regulations as they apply to grant funded program mandates; knowledge of the principles and practices of organization, management, supervision and training; ability to relate effectively with governing bodies, parents, community and agency representatives; ability to write reports, business correspondence and procedural manuals; ability to effectively work with diverse populations, present information and respond to questions from groups of managers, clients, parents and the general public; ability to conduct a comprehensive planning process, monitoring and assessing program implementation and evaluation of program outcomes/results; ability to perform outreach and gain the cooperation and confidence of those contacted in the course of work; skill and ability to speak, read and write a language other than English is preferred; skill in communicating orally and in writing, with large and small group audiences; skill in collecting, assembling, and analyzing data, preparing complex reports, and monitoring (tracking) progress; skill in budget preparation; ability to administer programs as well as coordinate functions and activities between the Head Start Program or Early Head Start Program and outside agencies; and skill in adapting style to divergent situations.

REQUIRED MINIMUM TRAINING, EDUCATION AND LICENSING: Bachelor’s degree from an accredited college or university with major coursework in early childhood development, education, human development, family development, social services or a related field. A Master's degree is desirable. A valid Class C Driver’s License is also required.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Three years of job related experience with demonstrated competence in managing mandates for grant-funded programs. Prior experience in a Head Start or Early Head Start Program is preferred.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts are somewhat unstructured; contacts are frequently with high-level individuals inside and outside the work unit; contacts require planning, promoting, strategy development, decision making and problem solving.

ENVIRONMENT: While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually moderate.

PHYSICAL REQUIRMENTS: While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk or sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Personnel Commission Approval: March 13, 2008