SANTA CLARA COUNTY OFFICE OF EDUCATION
Personnel Commission

CLASS TITLE: Staff Liaison, LPC/JCCC

To provide responsible staff assistance and administrative support to the Local Planning Council (LPC) and the Joint Child Care Committee (JCCC). Employees in this class receive limited supervision within a framework of specialized policies and procedures. Employees in this class serve as a liaison and resource to LPC members, JCCC members, child care programs, local agencies, community representatives and parents regarding child care programs and services. This job class requires knowledge of available child care programs and services in the County of Santa Clara.

• Provides responsible staff assistance and administrative support to the Local Planning Council (LPC) and the Joint Child Care Committee (JCCC)

• Serves as a liaison and resource to LPC members, JCCC members, child care programs, local agencies, community representatives and parents regarding child care programs and services

• Coordinates activities aimed at establishing a comprehensive, integrated county-wide child care system

• Performs highly responsible administrative support functions; assists in arranging and coordinating department assignments and tasks

• Coordinates with LPC/JCCC members and participates in activities relating to early child care development, child care programs, enrollment and attendance

• Provides direct advisory and referral services to child care providers, the educational community, and the general public

• Coordinates resource services for LPC members, child care providers, agencies, educational agencies and the general public regarding policies, legislation, the availability of training programs and grant application procedures

• Coordinates activities made by representatives of business, school districts, private providers, political offices and agencies (the LPC) to solve child care problems and challenges

• Compiles and analyzes information for the inclusion in the child care resource network; prepares analytical reports on the community and child care providers for the LPC and JCC as well as for state and federal agencies

• Monitors, verifies and maintains accurate data relating to child care services, training programs and funding sources

• Attends LPC meetings and takes and transcribes meeting minutes; prepares and distributes agenda and supporting documentation for LPC meetings

• Plans activities and strategies with technical advisory committee and provides project reports to the funding agent

• Responds to inquiries, providing information and directing persons to appropriate persons, agencies when necessary

• Operates standard office equipment including desktop computers, copiers, calculators and fax machines, and other peripheral equipment in the course of assigned functions

• Uses spreadsheet, word-processing, presentation and database software programs

• May direct the work of other office staff

• Prepares a variety of correspondence, reports and memoranda associated with assigned functions

• Perform related duties as assigned.

Possession of:

• A valid California Driver’s License

• A driving record that meets the insurance requirements of the County Office of Education

Knowledge of:

• Child care services and systems

• Child care training programs

• Available child care providers in the County of Santa Clara

• Grants and funding concepts, resources and basic application procedures

• Applicable federal, state and local laws, ordinances and codes

• Effective office principles, procedures and practices including filing systems, telephone techniques and report writing

• Proper documentation construction and editorial enhancement techniques

• Effective record-keeping practices and procedures

• Office software application programs used for word processing, accounting, presentation and database purposes

• Proper English usage, spelling, grammar, and punctuation

Ability to:

• Understand and carry out oral and written instructions

• Interpret and apply applicable federal, state and local laws, ordinances, codes, rules, regulations, and procedures and policies

• Use advanced discretion in organizing activities and setting priorities to meet established deadlines

• Work independently with limited supervision

• Serve as a liaison and resource to members of the LPC, JCCC, community representatives and parents

• Remain current of the trends child care programs and the challenges facing child care providers

• Compile and analyze statistical data relating to child care services

• Establish and maintain a variety a wide variety of records and filing systems

• Compose, transcribe, edit and distribute a variety of correspondence, memoranda and analytical reports with clarity and precision

• Operate a variety of standard office equipment including, but not limited to, a desktop computer, copier, fax machine, calculator and other peripheral equipment

• Effectively use word processing, spreadsheet, database and presentation software applications programs

• Establish and maintain effective working relationships with those contacted in the performance of assigned duties.

Any combination of education and experience that could likely provide the required knowledge and abilities would be qualifying. A typical way of demonstrating these qualifications would be:

• A Bachelor’s degree from an accredited college/university with major course work in Early Childhood Education or a related field

• Two years of related administrative support experience working in an educational agency that provides child care services or as a resource for child care providers.

BARGAINING UNIT: Office, Technical, and Business Services (OTBS) Unit

WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk. Incumbents are subject to constant interruptions by members of the Local Planning Council or Joint Child Care Committee, community representatives, parents or persons from external agencies.

PHYSICAL DEMANDS: Incumbents regularly sit for long periods of time, walk short distances on a regular basis, use hands and fingers to operate desktop computer keyboard or other office equipment, reach with hands and arms, stoop, kneel, or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voice over telephone and in person; and move and transport materials weighing up to 20 pounds.

Approved by the Personnel Commission: August 26, 2004
Revised: 01/27/05