Santa Clara County Office of Education
Job Description

Manager, Career and Work Development Programs

SUMMARY: Manages, plans, coordinates, and organizes administrative and instructional support functions and services for career preparation, job training, and work development programs administered by the Regional Occupational Program (ROP); develops budgets and prepares grant applications; participates in curriculum and course development; develops and maintains industry/education partnerships; oversees and monitors planning, enrollment, and evaluation activities; serves as liaison for and provides technical assistance to districts, community colleges, business/industry councils, advisory committees, and community groups; supervises support staff; and performs all other related duties.

45% PROGRAM ADMINISTRATION

Manages, plans, coordinates, and organizes administrative and instructional support functions and services for career preparation, occupational job training, and work development programs; assists with curriculum and course development; recommends new courses; coordinates course offerings with districts, community colleges, and other external agencies; coordinates and oversees printing of schedules, catalogs, brochures, publicity and advertisements for new courses and activities; monitors, enrollment, attendance hours, and approves collection and reimbursement of fees; oversees and monitors, and planning and evaluation activities with local business and industry advisory committees; recommends changes to program services; assists with the development of job placement sites; assist in the formulation and development of policies, procedures and programs; advise the ROP Director of unusual trends or problems and recommend appropriate corrective action; coordinates outreach efforts and facilitates communication among ROP administration, external transition programs, instructors, staff, district specialists, agencies, and the community.

20% LIAISON AND TECHNICAL ASSISTANCE

Serves as liaison for and presents career/work development information to community colleges, and local business/industry, councils, and community groups/members, and others with interest in business, marketing and industrial technology education; serves and represents program to committees, panels and/or task forces; provides technical expertise to transition teams and acts as a resource for career and work development programs; works with districts in the provision of services; develops and maintains industry/education partnerships; assists instructors with requests for equipment, supplies and other course requirements; provides client career counseling; develops statistical and narrative reports; and assists in data collection and program evaluation functions.

15% SUPERVISION

Selects, assigns work to, monitors, and evaluates support staff; and provides for continual staff training.

10% BUDGET

Develops budgets and monitors expenditures; researches and prepares grant applications; and monitors contracts.

5% RELATED ACTIVITIES

Conducts job market analyses; and performs all other related duties.

DECISION-MAKING AND PROBLEM-SOLVING: Resolves problems relating to program administration; determines employment trends; establishes business/industry partnerships; determines job placement sites; recommends planning and evaluation activities; selects funding opportunities; and determines data collection methods. Develops and implements short and long term plans; provides data for long-term planning in program/branch division; requires frequent exercise of discretionary judgment and specialized knowledge in interpreting and applying policies; situations are varied and moderately complex; and makes program decisions that frequently have major impact on branch and/or its clients.

REQUIRED MINIMUM SKILLS AND ABILITIES: Knowledge of applied technology, school to career, occupational training, vocational, and work development programs; ability to maintain current knowledge of applicable laws, rules, regulations, and statutes; knowledge of effective training methods; ability to provide leadership and direction to assigned programs; ability to effectively relate the skill needs of secondary pupils and adult students including those with special needs; ability to prepare grant applications, comprehensive narrative, and statistical reports; skill to effectively use software applications; ability to identify work placements; skill to analyze situations to adopt an effective course of action; and ability to review pending legislation related to procedural guidelines of assigned programs. Skill in communicating orally and in writing, with large and small group audiences; advanced skill in budget preparation and control; ability to administer programs; skill in personnel management through coordination and cooperation; and skill in adapting style to divergent situations.

REQUIRED MINIMUM TRAINING, EDUCATION AND LICENSING: Bachelor's degree from an accredited college or university with major course work in public administration, career development, psychology, organizational management, or a related field; and a valid California driver's license.

REQUIRED MINIMUM PRIOR WORK EXPERIENCE: Three years of recent job-related experience with demonstrated competence in career/work development, occupational training, or vocational education.

REQUIRED INTERACTION (NON-AUTHORITY): Contacts are somewhat unstructured, and are frequently with high-level individuals inside and outside the unit, such as Office department heads, school district administrators, and business/industry and agency representatives; and contacts are to gather data for decision-making and problem-solving.

SUPERVISION: Directly supervises highly skilled and other support staff.

 Approved by the Personnel Commission: April 25, 2002