Personnel Commission

CLASS TITLE: Library Resource Assistant

DESCRIPTION OF BASIC FUNCTION AND RESPONSIBILITIES

To perform specialized and technical library work related to circulation, reference, serials, and record-keeping activities within the Library Services Unit of the Santa Clara County Office of Education. Employees in this classification receive limited supervision within a framework of standard policies and procedures. This job class provides responsible office/clerical support functions in the day-to-day operations of the library.

• Performs circulation activities such as checking library books and materials in and out; prepares claims for missing issues; maintains circulation records, files, and logs

• Develops procedures and databases for the routing of journals to COE staff

• Maintains, and updates a variety of records and files related to library operations and inventory, including budgetary/financial records, purchase orders, usage reports, and circulation data

• Performs general office/clerical support duties such as responding to telephone inquiries, filing, or sorting and disseminating mail

• Provides general assistance to patrons in circulation services, locating library materials or directing patrons to appropriate areas for retrieval of needed materials and information

• Answers questions regarding basic reference materials, procedures, and use of library equipment and facilities

• Prepare books and a variety of instructional materials for shelving by stamping with property stamp, labels, and barcodes

• Duplicates magazine/journal articles; routes periodicals and articles to office staff as requested

• Compiles, edits, updates, and distributes bibliographies

• Establishes, designs and updates a variety of library procedures and forms

• Orders materials, supplies and equipment upon approval; maintains records of purchase orders; invoices and expenses to date, and inventories and logs same as they arrive

• Maintains, compiles, prepares, and submits attendance records and reports for payroll processing purposes

• Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings

• Operates standard office equipment including a microcomputer, typewriter, calculator, fax machine, copier, printer, and other related peripheral equipment

• Effectively uses word-processing, database, and spreadsheet software application programs in the course of assigned duties

• Prepares and/or types a variety of correspondence and reports related to assigned functions

• Prepares and mails notification of overdue materials/books

• May assist in preparing for presentations

• Shelves library materials using Library of Congress Classification System

• Performs related duties as assigned.

• General library circulation processes and public services

• Standard library terminology and methods including basic reference, shelving, filing, and circulation methods and techniques

• Standard office equipment, procedures, practices, and methodologies

• Library and audio-visual equipment

• Proper telephone techniques

• Proper business letter formats, report writing, record keeping, and filing systems

• Word processing, database, and spreadsheet software applications

• Proper English grammar, usage, and spelling

• Effective recordkeeping practices and procedures

• Communicate effectively both in oral and written form

• Keyboard/type accurately at a rate sufficient for successful job performance

• Understand and carry out a variety of oral and written instructions

• Perform mathematical calculations accurately

• Establish and maintain a variety of records and filing systems

• Prepare a variety of interoffice communications, correspondence, requisitions, forms, statistics, curriculum projects, instructional materials, specifications, and reports of a routine or special nature

• Operate standard library and office equipment including typewriter, calculator, copier, microcomputer, fax machine, printer, and other peripheral equipment

• Learn Library of Congress Classification system and shelving order

• Research and compile subject bibliographies

• Establish and maintain effective work relationships with those contacted in the performance of required duties.

Generally, the required knowledge and abilities will have been acquired through a combination of training and experience equivalent to at least two years of increasingly responsible paraprofessional experience in a library or media center.

BARGAINING UNIT: Office, Technical, and Business Services (OTBS) Unit

WORKING CONDITIONS: Duties are performed in a library and office environment; constant interruptions; some positions may include prolonged usage of desktop computer equipment.

PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a desktop computer; hearing and speaking to exchange information in person and on the telephone; seeing to read a variety of materials; sitting or standing for extended periods of time; lifting, pushing, carrying, pulling moderately heavy objects or book carts; bending at the waist, kneeling, or crouching; and reaching overhead, above the shoulders and horizontally to reach materials.

Personnel Commission Approval: August 24, 2006