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ROP HomeOperations Handbook Site Specialist Responsilities to SCROP
Operations Handbook

Site Specialist Responsilities to SCROP

ROP AWARENESS

ADVISORY COMMITTEES

  • Set up SCROP displays on campus.
  • Back to school nights.
  • Middle School feeder schools.
  • Submit a story to the SCROP Office every other month – of SCROP student/teacher success, and submit picture, if possible (or call SCROP Office to take the picture when story is happening).
  • Schedule grade-level class visitations to discuss SCROP and disseminate information.
  • Distribute SCROP information at parent meetings.
  • Disseminate SCROP advisory committee information, including time lines of designated activities.
  • Submit to SCROP all advisory committee information requested.
  • Assist teachers in process:
  • identify possible industry partners
  • identify possible meeting locations
  • copies of forms, etc.
  • Notify SCROP of date, time and location of Advisory Committee meetings.
  • Attend at least one advisory meeting each semester and prepare the minutes for the meeting in conjunction with the ROP instructor.
  • Review Advisory Committees Activities/Procedures

JOB SEARCH PLACEMENT

MEETINGS/ATTENDANCE

  • Provide computer information, i.e., job opportunities, job search skills.
  • Provide job search/resume/job retention information and materials.
  • Assist teachers and/or work experience coordinator in student placement activities.
  • Assist LEA job placement coordinator in student placement activities.
  • Attend SCROP specialist meetings.
  • Visit SCROP Office once a week to collect/drop off materials/info.
  • Attend counselor meetings as required.
  • Hold or attend SCROP teacher meetings on-site and off-site.
  • Attend appropriate inservices and conferences.
  • Attend Operational Committee meetings, if on-site. Attendance is optional, if off-site.

ROP CURRICULUM

LIAISON

  • Assist with or maintain an appropriate level of awareness, involvement, class activities, and projects as appropriate.
  • Visit ROP classes on a regular basis.
  • Liaison between school site and SCROP Office.
  • Refer students to outside agencies/special programs.

BUDGET/SCHEDULE

ROP ENROLLMENT

  • Assist in the development of SCROP site program schedule.
  • Assist in the development of the site SCROP program budget.
  • Assist in the monitoring of SCROP budgets.
  • Assist in the development of new SCROP programs.

 

  • Provide SCROP information to students, community, parents, and other interested partners.
  • Enroll students in district and off-site programs.
  • Provide a list of interested students to counseling/guidance office.
  • Provide program information to students expressing interest in SCROP courses.

 

ATTENDANCE/CERTIFICATES/GRADES CAREER AWARENESS
  • Work in partnership with SCROP staff to complete monthly attendance reports.
  • Complete follow-up documentation.
  • Maintain log of attendance materials.
  • Submit grade reports (where required).
  • Assist with completion of SCROP certificate process.
  • Maintain lab, CC/CVE information and documentation.

 

  • Disseminate career information.
  • Provide computerized instruction/information on career/college scholarship materials.

 

 

EQUIPMENT INVENTORY

  • Process purchases and paperwork for equipment and log equipment as needed at your site (per district procedures).
  • Annual follow-up verification of site inventory.

Enrollment and Grade Procedures

Enrollment

The specialist at each LEA in conjunction with the school counseling department is responsible for ensuring that the student applicant for an ROP class has completed the following:

  1. Enrollment form.
  2. Parental consent form for travel and participation. (For off-site ROP program or CC/CVE students only)
  3. PBA consent form. (Adults only)
  4. Special Programs Form. (Adults only)

When a high school student enrolls in an ROP class at another site, the following procedures should be followed:

  1. Student completes green enrollment form at his/her home LEA with the ROP specialist.
     
  2. The home LEA site specialist is to provide a list of participants to the receiving site by June 1st of each year for the following school year. (Earlier due date for Medical Assisting at Gavilan)
     
  3. The receiving site specialist meets with the ROP teacher and completes any reporting forms that are then reported to the home LEA as required by the calendar and procedures of the LEA.

Grades

  1. The registrar at each LEA is responsible for providing grade information.

 


 
 

Santa Clara County Regional Occupational Program (ROP)  
700 W. 6th Street, Suite L, Gilroy, CA 95020 - Phone (408) 842-0361 / Fax (408) 842-0653  

Email: david_matuszak@sccoe.org