IMPORTANT APPLICANT INFORMATION
The Santa Clara County Office of Education (SCCOE) is an equal opportunity employer. Applicants shall
not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability,
political affiliation, sexual orientation, gender identity, color, marital status, or medical condition.
Click on one of the links below to learn more:
 JOB ANNOUNCEMENT
Applicants are guided solely by the information outlined in the
job announcement, including final filing periods, examination dates,
and other particulars, except when superseded by federal, state or
local laws, rules or regulations.
In the event three or fewer applicants meet the minimum
requirements for a classification, the Classified Personnel Services
reserves the right to modify the examination methods and rank
candidates based on an evaluation of each candidate's training,
education, and/or experience.
Unless otherwise noted, applicants must possess the minimum
qualifications required in the job announcement. Application
materials must be received, in Classified Personnel Services, by the
final filing date. Required qualifications must be maintained
throughout employment. Any error which misrepresents the SCCOE or
nature of the classification will be corrected through a revised job
announcement posted on the SCCOE website or in the lobby of the
Human Resources Branch (South Building, Level II) located at 1290
Ridder Park Drive, San Jose, CA, 95131-2398. In such cases, the
final filing date for accepting applications may be extended and the
examination schedule may be changed.
EMPLOYMENT APPLICATION
Applicants must clearly demonstrate the minimum qualifications
through submission of a completed Employment Application to
Classified Personnel Services. Submitted applications and other
required documents are property of the SCCOE and are not returnable.
Part-time and volunteer experience may be used to meet experience
requirements.
Supplement Applicant Questionnaires.
Job
announcements for management, highly specialized, or technical
classifications may require applicants to provide specific
information relating to their qualifications through a supplement
application. Supplement application responses must be included and
submitted with other application materials.
Restricted Position Questionnaires.
Positions
funded through the Head Start or State Preschool Program are
categorized as "restricted." State and Federal guidelines for these
programs require consideration of the most qualified candidates as
well as other qualified candidates from amongst groups disadvantaged
economically, socially, or through previous restricted program
service eligibility. Job announcements for restricted positions
require applicants to submit a questionnaire requesting economic,
family size, and other Head Start Program related data.
Certificates, Licenses, or College
Transcripts.
Job announcements for positions in job
classes whose functions are responsible for database administration,
network/technical support, occupational and physical therapy as well
as teacher assistant positions in Head Start or State Preschool
Program require applicants to submit official certifications,
licenses, and/or transcripts described in the respective job
announcement. Applicants not possessing or submitting official
documents will be disqualified from further consideration.
EXAMINATIONS
The type of examination or examination
component for determining the eligibility of candidates will be
described on the job announcement. Scores on written examinations
and oral or oral/performance examinations may be standardized when
it is determined there are significant differences in scores due to multiple or
simultaneous oral panels. Classified Personnel Services reserves the
right to revise the examination procedures as deemed necessary to
meet the requirements of law.
Candidates are provided with the opportunity to review the
regulations relating to oral panels prior to their oral
examination. Candidates should carefully read these regulations and
discuss any questions with the Commission staff member
prior to participating in the examination.
All candidates will be required to present identification showing
a photograph at each part of the examination. The following methods
of identification are acceptable: driver’s license; city, state or
federal issued identification card; passport; student body card;
alien registration receipt card.
APPLICANTS WITH DISABILITIES
As required by law, reasonable accommodation
will be made to ensure the participation of qualified disabled
applicants in the examination procedures. Disabled applicants must
submit their special needs in writing and submit this information with the employment application and any other required materials.
If necessary, the Director will contact the applicant
to discuss, clarify, or if necessary, deny the request if it
is determined to be "unreasonable."
APPEAL PROCEDURES
Written appeals and protests concerning the
contents of job announcement, rejected applications, and
examination procedures, must be received by the Director of
Classified Personnel Services, within five business days of the
applicant's notification of rejection, disqualification, or
examination score. Appeals or protests do not disrupt or delay examination
or selection procedures; therefore, appeals and protests should
be submitted as soon as practical. Petitioners will be notified
in writing concerning their appeals.
Decisions by the Director of Classified Personnel Services may
be appealed further to the Personnel Commission.
SENORITY CREDIT IN PROMOTIONAL EXAMINATIONS
Job announcements are designated as
"promotion only" or combined "promotion and open" examinations. Persons employed by the SCCOE
in a permanent or probationary classified or certificated position (including
provisional appointments) as of the final filing date
for application materials, qualify to be considered as a promotional candidate. Such employees are entitled to a maximum of
five additional promotional points for service to
the SCCOE. Seniority points are awarded to promotional applicants upon
satisfactory completion of qualifying examinations.
ELIGIBILITY LISTS
The purpose of an examination is to establish
a list of qualified persons eligible for employment in the
respective job class or position. Depending on the
classification, an eligibility list will remain active for a period of six months or one year. Separate
lists are established for each job classification or
for positions, in the same classification, located in northern or
southern areas of the county.
Candidates are ranked on an eligiblity list according to their
final score (after all appropriate examination weightings have been
applied) in the examination. Eligibles receiving the same final
score are given the same rank and listed in alphabetical order. For
job classes not including an examination, "Rule of the List" method
will be implemented where candidates are listed alphabetically.
Vacant positions are filled from among the available candidates
according to the methods established for the particular list. This
rule is stated on the job announcement and on the list.
IDENTIFICATION/RIGHT TO WORK
All
persons employed by the Santa Clara County Office
of Education are required to comply with the Immigration Reform and Control Act of 1986 by presenting documents to
verify identity and authorization to work in the
United States.
CHANGE
OF ADDRESS OR TELEPHONE
Applicants and eligibles are responsible for notifying Classified
Personnel Services of any change of address or
telephone by filing a CHANGE OF ADDRESS OR TELEPHONE form
available from Classified Personnel Services.
APPOINTMENT
After receiving a conditional offer of
employment, prospective employees may be required to pass a medical
examination, which may include drug testing. Education Code
mandates that persons employed in public education be free of tuberculosis; therefore, prior to official employment, new employees must
submit medical examination results (dated within the last
60 days) demonstrating their freedom of tuberculosis. Periodic tuberculosis testing
is required for continued employment.
Education Code also requires appointees to be cleared prior to
assignment to any position in direct contact or access to school age
children. Employment clearance is conducted through submission of
fingerprint images to the Department of Justice. Eligibles
recommended for positions with driving requirements or
responsibilities must provide proof of automobile insurance that
satisfies the insurance requirements of the Santa Clara County
Office of Education. Qualifications must be maintained throughout
employment. Classifications, represented by labor unions, may
provide special provisions or benefits related to terms of
employment and working conditions as outlined in the terms of the
respective labor agreement between the SCCOE and authorized
representative.
ADDITIONAL INFORMATION
For further explanation
concerning any of the above information, contact Classified Personnel Services, Office of the Personnel Commission, located at 1290 Ridder
Park Drive, MC 265, San Jose, CA 95131-2398,
or call the Commission staff member at the telephone number
listed on the job announcement.
Information is subject to change without notice.
A PUBLICATION BY CLASSIFIED PERSONNEL
SERVICES
Date last updated: February 24, 2004
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